Resolution on Transmittal and Announcement of Adopted ALAC Statements and Advisories (AL.ALAC-RES.0809-2)

The ALAC, in order to further improve and standardize its bottom-up Policy Advice Development, resolves upon the following process to ensure that ratified ALAC Statements are transmitted to Public Comment processes, provided to the Board as required, and announced to the At-Large Community.

1. When an ALAC Statement has been ratified, the Staff will send the Statement to the following recipients:
   1. The member of staff responsible for the Public Consultation (if the statement is in relation to a public consultation), and;
   2. The official address for submitting comments to the same where relevant, and;
   3. The Secretary of the ICANN Board of Directors, and;
   4. The Vice President of Policy at ICANN, and;
   5. The At-Large Staff address, and;
   6. The ALAC Board Liaison, and;
   7. The ALAC-Announce list.
2. The Staff will announce all ratified Statements on the news and the correspondence section of the At-Large website as appropriate. The text of these communications is to include the following information:
   1. A brief overview of the adoption process of the Statement with a reference to the author of the original Statement and the date when it published for comments by the At-Large community. It will further be noted when the ALAC vote took place, what the result was of said vote was, and where the result can be verified and reviewed.
   2. Links to the original version of the Statement as well as all revisions and the final ALAC Statement. Also, to facilitate the comparision of different versions of the Statement, a URL highlighting the changes between the different versions will be linked to the communication.
   3. A notification that the document also serves as an official ALAC Advisory to the ICANN Board of Directors, where that is the case. Where the response is to an open Public Consultation, the notification will make clear that a copy is being provided to the Board as a courtesy, on the basis that the ALAC is an advisory committee of the Board.

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This resolution explicitly refers to ALAC statements that have been ratified. We periodically have created comments that are posted to the public comment process prior to the formal ratification (and the comment explicitly notes this).

Do we want to include any process here for that situation, or should we continue to handle it in an ad hoc manner (I am happy with such a decision, but I think it should be considered).

Alan

contributed by alan.greenberg@mcgill.ca on 2009-08-10 01:50:39 GMT

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In my opinion is needed that statement what is announce by staff, be translated, at least in French and Spanish, at the same moment with the english version. and fix the same comment period for all versions, to obtain an equal participation required.

Carlos Aguirre

contributed by guest@socialtext.net on 2009-08-13 13:28:47 GMT