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Minutes of Meeting 1: 31 October 2013

Minutes of Meeting 1: 31 October 2013

Jan 14, 2014

Minutes of the 1st meeting of the Oceania-ICANN Engagement Planning working group

 

Date: 31 October 2013

Time: 12noon – 1pm (GMT+10)

 

Attendees:

Keith Davidson (NZ)

Salanieta Tamanikaiwaimaro (FJ)

Gava Lakau (PG)

Etuate Cocker (NZ, TO)

Criden Appi (NR)

Save Vocea (ICANN Staff -facilitator)

 

Apologies:

Paul Szyndler (AU)

Andrew Rarumae (SB)

Berry Amol (PG)

Fred Christopher (FJ)

Emani Fakaotimanava-Lui (NU)

 

 

Agenda:

  1. 1.            WG Member introduction

Appreciation and thanks extended to all who volunteered to be part of this first Oceania-ICANN WG and for availing time to be in its first meeting via teleconference. Those present gave brief introductions of their affiliations and agreed to also post their introductions via the mailing list (ML) <oceania-icann@icann.org>

 

  1. 2.            Nomination of Chairperson, Scribe

Meeting agreed for Save Vocea (SV) to chair this first meeting.

 

Action: WG members to share their brief intro via the ML, then decide new Chair for next full meeting.

 

  1. 3.            Why this exercise?

Reference was made to the TOR document that has been circulated for this Oceania-ICANN WG. During the past ICANN meetings a number of meeting attendees from Oceania region have gathered informally for introductions and also to discuss participation and engagement in the ICANN space. The topic of having a separate Oceania WG to work on an Engagement plan for the region was discussed and fully supported. This initiative is now encouraged as one can observe and hear how other regions have presented their WG plans for their regions at ICANN meetings as well. The exercise will offer an opportunity for the Oceania WG to provide inputs to ICANN on what it wants ICANN to consider in order to effectively engage the region and enhance relations and participation. The TOR for the Oceania WG will be a good starting document to help guide this WG work and can feed into the overall Asia Pacific plan.

 

  1. 4.            Discussions on ICANN issues for the region

Referring back to the TOR, there are issues like engagement, capacity building, support for ccTLD operators, governments on IG and ICANN issues, civil society, end users, and ALSes reach to be addressed. Reminded that countries like Australia and NZ are active participants via their ccTLDs, GAC and ALS members – but still a lot of outreach needs to be done to reach the vast community base. Emphasis of continued ccTLD delegation issues and process and need to adhere to best practices and understanding security and stability issues as operators.  Group could also consider the prospect of new gTLD applicants from the Pacific in the next round, (like .pacific). Also coordination and cooperation between regional organisations need to be enhanced. Group could also look at wider dissemination of useful information to stakeholder groups esp. when inputs and call for comments will be useful to ensure meaningful participation from the region. Also look at LEA issues for the region. Our new wiki page should be populated to document and share issues as well. Suggestions also on how we can establish credible industry statistics esp. ccTLDs registrations and other useful Internet stats for the region – work closely with industry group.  

 

  1. 5.            How do we want to shape our Oceania engagement plan

Need a clear vision, mission and object and identify priority areas that can be easily implemented. Ensure inclusiveness, transparency and accountability and this framework needs to be high level with clear tangible outcomes. Our uniqueness means we can shape this plan to be about the sub-region and does not need to mirror or follow what other regions have. It should meet the Oceania’s needs.

Important to ensure there’s greater collaboration between the various stakeholder organisations to ensure greater harmonisation of activities

and coordination and harmonisation of deployment of a better Internet

throughout the Pacific.

 

Action: Use our mailing list to flesh out these ideas.

 

  1. 6.            Working methods

The group will have to effectively use the mailing list and also encouraged to post to our wiki page. Question on whether the group can set aside 2 days to develop its plan. Need a few more follow-up meetings after this and need to select a chair to drive the meeting.

 

  1. 7.            Future meetings

Use doodle poll confirm availability of members next week.

A number of people from this working group will be at BA, ICANN 48 so we can meet there as well.

 

 

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