2025-07-21 RDRS Standing Committee - Meeting #39

PROPOSED AGENDA

1. Welcome (5min)

2. Reminder/Refresher on Consensus Building Formalities (5min)

3. Discussion updated Draft Report [docs.google.com] (45min)

   1. Discussion on Pending Comments (Review Document)

4. AOB (5min)

BACKGROUND DOCUMENTS

PARTICIPATION

Apologies: Sarah Wyld (RrSG) - note Roger Carney (Alt) will be RrSG Rep., Farzaneh Badii, Thomas Rickert

RECORDINGS

Audio Recording

Zoom Recording

GNSO transcripts are located on the GNSO Calendar

Notes/ Action Items

(Pending) Action Items:

Support Staff

• Update draft report based on last RDRS SC discussion outcome - Due 28 July

• Add Recommendation 7 Regarding maintaining current SC with narrowed Scope - Due 28 July

All members

• Review final draft and submit comments (focus on Assignment 4) By 28 July

Mark Anderson/ Gabriel Andrews

• Propose revised language for Rec 3.2 (display guidance) - Due 21 July

Mark Anderson

• Draft updated text for Rec 6 on what to do with SSAD Recs/Council Action - Due 21 July

Gabriel Andrews

• Additional Language in Lessons Learned regarding experience w P/P. - Due 21 July

• Review and provide additional Language to Recommendation 4. - Due 21 July 

Documents:

1. Draft Report [docs.google.com] 

2. Review Document

Agenda:

3. Welcome (5min)

• SC Chair opened the meeting and introduced the agenda.

• SC Chair noted:

• A new consolidated draft document has been shared by staff, combining all previous chapters for final review before public comment.

• SC Members are kindly asked to focus only on the new consolidated document.

• Staff created two supporting documents:

• The final draft of the Findings report.

• A Review Document to track and follow SC comments on the draft report. 

• When providing comments, SC member(s) must include alternative language to be considered.

• Comments without proposals will be discarded or followed up on.

• The main document is open for comments only; edits will be made by staff.

• Document review continues until the week of August 11.

• Consensus calls and final revisions will follow.

• Comments can be made in either the report or the feedback table.

• Staff will ensure consistency by transferring comments to the table.

• Priority will be given to comments on Assignment 4 and formal recommendations.

4. Reminder/Refresher on Consensus Building Formalities (5min)

• SC Charter states that for assignment 4 consensus is needed.https://gnso.icann.org/sites/default/files/filefield_23493/annex-1-gnso-wg-guidelines-07apr11-en.pdf [gnso.icann.org] 

• ICANN org reviewed levels of consensus (full consensus, consensus, divergence).

• The Chair will determine consensus levels; members can object to these determinations.

5. Discussion updated Draft Report [docs.google.com] (45min)

• Discussion on Pending Comments (Review Document)

  • The report is now in the official template and reordered (starting with Assignment 4).

  • Line numbering and linkable references have been added for clarity.

  • Annexes include updated metrics through June 2025.

  • Staff will continue transferring comments from the main doc into the table for unified tracking.

• Discussion: Recommendation on Privacy/Proxy Disclosure

  • SC members suggested improving the language for users to better understand denied requests.

  • SC members suggested that privacy/proxy should not be excluded from future policy discussions and clarity in language.

  • General agreement to consider coordinating with the PPSAI IRT.

  • SC members asked for a concise explanatory document about privacy/proxy systems’ interaction with registrar obligations.

Proposed updated language: 

·         The RDRS SC agrees that there is currently no recommendation or requirement related to the disclosure of P/P data in SSAD/RDRS. The RDRS SC notes that some registrars who participate in RDRS voluntarily disclose this information, but this is not a requirement. The RDRS SC believes the process for and information provided concerning privacy/proxy data in RDRS should be an area the GNSO should consider for further policy development but does not prescribe how this work should occur. While issues of P/P data were out of scope for EPDP Phase 2, the RDRS SC believes this should be in scope for further work on the SSAD. However, the RDRS SC notes that policy implementation work is currently ongoing for the accreditation of privacy and proxy providers, and the RDRS SC notes that any further policy work should not conflict with this work.

• New Recommendation on Standing Committee Continuation

  • SC members proposed maintaining a standing committee post-final report to:

  • Support future system refinements.

  • Clarify recommendations if needed during discussion on next steps between Board and Council.

  • Other SC member supported this to ensure continuity and responsiveness.

6. AOB (5min)