| Date Issued | Document | Reference ID | Current Phase |
|---|---|---|---|
| Joint Statement - ALAC & GAC | Phase 4 | Implement |
Produce easily understandable executive summaries, key points and synopses (using e.g. infographs, videos and other innovative ways of presenting information) for all relevant issues, processes and activities, so that also non-expert stakeholders will be able to (a) quickly determine if a particular issue is of concern to them and (b) if yes, to participate in the policy process easily and effectively, on equal footing with other stakeholders. This should be done at least, but not only, before putting issues up for public comment. Attention should be paid to using plain English (and if possible translations into other languages) in order to allow non-English native speakers to understand the issues.
| Date | Phase | Type | Status Updates |
|---|---|---|---|
| Phase 4 | Phase Update | The ALAC is working to develop a more detailed response. This is proposed discussion topic for the ICANN76 joint ALAC-GAC session and possibly, the ICANN Board-ALAC session. |
| Phase 4 | Phase Update | During ICANN66, representatives of the ALAC and NPOC, with input from GAC support staff, held an informative session on current communication procedures and tools within their respective groups. They received useful comments from Sally Costerton and Sally Newell-Cohen. Next steps will include the ALAC reaching out to the GAC and NPOC leadership on organizing an inter-sessional call early in 2020 to discuss follow up from their successful session. The ALAC will propose a joint f2f session during ICANN67 in Cancun. |
| Phase 4 | Phase Update | ICANN Org will facilitate a meeting at ICANN66 with the ALAC, GAC, and NCSG to discuss the needs of all groups regarding simple language documentation and capacity building activities. Additionally, the co-chairs of the At-Large Consolidated Policy WG will prepare podcasts for each public comment which ALAC has agreed to prepare a statement. |
| Phase 4 | Phase Update | SME worked with Maureen to suggest a joint meeting with the ALAC and GAC capacity building WG on Saturday, 2 November during ICANN66. Maureen will also invite members of the NCSG to join them. Sally Newell-Cohen, Sally Costerton, and Ergys Ramaj will be invited to discuss the needs of all of these groups in terms of simple language documentation and capacity building activities that will lead to increased effective participation in ICANN. At-Large has also moved forward on some innovative ways to increase knowledge of current public comments. The co-chairs of the At-Large Consolidated Policy WG will prepare very short podcasts with one slide on each public comment on which ALAC has agreed to prepare a statement. |
| Phase 4 | AP Feedback | The GAC issued a follow-up to the joint statement in its ICANN63 Barcelona Communique here: https://gac.icann.org/contentMigrated/icann63-barcelona-communique. This follow-up to previous advice should be included in the implementation of this board advice item and the follow-up will not be kept open. |
| Phase 4 | Phase Update | SME will provide updates in regard to next steps, and is speaking with Maureen Hilyard next week to define a path forward to define the item as closed ongoing work. |
| Phase 4 | Phase Change | Now Phase 4 | |
| Phase 3 | Phase Change | Now Phase 3 | |
| Phase 2 | Board Update | ICANN Board sent a letter (https://www.icann.org/en/system/files/correspondence/chalaby-to-greenberg-09feb18-en.pdf) regarding this joint ALAC-GAC advice. | |
| Phase 2 | Board Understanding | The ICANN org understands that Recommendation 1 from the Joint Statement from the ALAC and GAC to mean that the ALAC and GAC advise the ICANN Board produce executive summaries, key points and synopses for all relevant issues, processes and activities, so that non-expert stakeholders will be able to determine if an issue is of concern to them, and if so, how to participate in the process. This should be done at least, but not only, before putting issues up for public comment. Attention should be paid to using plain English (and if possible translations into other languages) in order to allow non-English native speakers to understand the issues. |
| Phase 2 | Phase Change | Now Phase 2 |
| Phase 1 | Phase Update | Acknowledgment sent to ALAC. |