Timeline

Topic

Day 1 [Monday in LA]

8:00-8:30 PT (15:00-15:30 UTC)

Arrive at ICANN

8:30 PT (15:30 UTC)

Introductions and Agenda Review

9:00 PT (16:00 UTC)

Road Map for GDPR Policy

Goal: Confirm products and requirements

What does Victory Look Like?

• In this Meeting
• For the Initial Report delivery at ICANN Barcelona

Minimum Required Components (Table of Contents for New Policy)

• Legitimate Purposes for Processing Personal Data
• Data Elements Analysis
• Data Elements Redaction
• Data Retention
• Other?

10:15 PT (17:15 UTC)

Break

10:30 PT (17:30 UTC)

GDPR-Compliant Purposes for Processing Data (Section 4.4)

• Step 1: Clarify who has a legitimate purpose and what exactly it is
• Step 2: Compliance check with GDPR Article 6 (compare against 6 GDPR principles)

12:00 PT (19:00 UTC)

Lunch (Provided)

13:00 PT (20:00 UTC)

GDPR-Compliant Purposes for Processing Data (Section 4.4)

(continued)

15:00 PT (22:00 UTC)

Break

15:15 PT (22:15 UTC)

Specific Data Processing

• Data Elements (which are lawful?)
• Redaction of Personal Data (which are Personal Information)
• Logging requirements

17:45 PT (00:00 UTC)

Summarize Day-1 Progress and Plans for Day 2

Day 2 [Tuesday in LA]

8:30 PT (15:00 UTC)

Reflections / Insights from Previous Day

8:45 PT (15:45 UTC)

Review Agenda for Day 2

9:00 PT (16:00 UTC)

Confirm Preliminary Agreements and Continue Discussion of GDPR-Compliant Purposes for Processing Data (Section 4.4)

10:30 PT (17:30 UTC)

Break

10:45 PT (17:45 UTC)

Continue Discussion

12:00 PT (19:00 UTC)

Lunch Provided

12:45 PT (19:45 UTC)

Either Continue Previous Discussion, or

Continue Data Elements Discussion, or

Start New Topic Requested by Team

15:00 PT (22:00 UTC)

Break

15:15 PT (22:15 UTC)

Review Summary Documentation of Preliminary Agreements and Proposals, Continue Discussions

17:15 PT (00:15 UTC)

Develop Plany for Day 3 [Wednesday in LA]

17:45 PT (00:45 UTC)

Wrap Up and Close

Day 3 [Wednesday in LA]

8:30 PT (15:30 UTC)

Reflections / Insights from Previous Day

8:45 PT (15:45 UTC)

Review Agenda for Day 3

9:20 PT (16:20 UTC)

Discussion of Topics in accordance with Plan from Day 2

12:00 PT (19:00 UTC)

Lunch

13:00 PT (20:00 UTC)

Review Documentation and Identify Final Discussion Topics

14:00 PT (21:00 UTC)

Discuss Topics

17:30 PT (00:00 UTC)

Review Next Steps and Action Items

17:45 PT (00:45 UTC)

Close