Problem Statement 

What is the problem to be solved? 

Prepare for ICANN-community participation in the upcoming meeting in Brazil

How does not solving this problem get in the way of achieving the organisation's objectives? 

The ICANN community might miss opportunities to contribute to the dialog and outcomes of the meeting. Also, not involving the ICANN community in the preparation of this meeting will make it impossible for this to be a community-led, bottom up preparation process.

What value does the organization gain from solving this problem? 

Engage in a bottom-up led conversation to advance the agenda articulated in the Montevideo Statement

What is the chronology of the situation - how did we get here? 

http://www.icann.org/en/news/announcements/announcement-07oct13-en.htm Montevideo Statement

Idea of CCWG floated in the early-morning community meeting at ICANN48

On Thursday, ALAC and NCSG create a working group which the whole ICANN community is invited to join.

What alternatives to doing this project have we explored? 

The alternative is to NOT get involved as a community in the Brazil meeting nor the 1net coordination. This risks having parts of the community involved in an unstructured way thus bringing an imbalance to the input provided by the ICANN community in the 1net process.

Stakeholders 

All Stakeholders at ICANN. 

Who will be affected by the problem? 

Absolutely everyone. ICANN’s model is at risk.

Which employees? 

ICANN policy staff - from two perspectives: support and policy-input
ICANN senior staff - from two perspectives: strategy and goal alignment, and funding/logistics

  Stakeholders? 

All ICANN AC/SO's and stakeholders group/constituencies within them may have an interest. 

 Others? 

Potential for including groups that are not part of ICANN. Suggestion that the different SO/AC/SGs should reach out to their respective communities outside ICANN and let them know this work is taking place, channeling any of their concerns via them as their representative. 

Have they been involved sufficiently up to this point? 

There is a sense of being left in the dark that is quite prevalent in the community right now.  This effort presents an opportunity to broaden engagement and make the process more transparent.

Should they be brought in to the project?  When?

While there is a small risk of too many voices causing confusion, the posture of this effort is that broad engagement and participation are welcome.  Smaller groups can be formed if things become unwieldy example : a kind of pyramidal structure where there will indeed be splinter groups or sub-working groups that will come back to the wider group to report. 

To what degree do they share the belief that this is a problem that needs to be solved? 

Broad agreement that the ICANN community needs to participate effectively in the Brazil meeting

Who ought to 'champion' this project? 

As this is a cross-community effort, AC/SO/Constituency leadership should champion

To whom should the project team report? 

Facilitators who will help with the communication of information between the various groups & the Board & Staff. Co-Chairs who will direct the work itself. 

Do we need a Steering Committee to provide resources and resolve disputes? 

Yes -- include AC/SO/Constituency chairs and staff leaders (at least one from policy staff and one from senior staff).  The goals are speedy formation, infrequent interventions and nimble/helpful response when needed.

Scope, Size and Perspective 

What written definition clearly distinguishes between what is inside this project, and what is outside? 

In scope:

Discuss logistical questions related to attending and participating in the Brazil meeting

Identify representatives to attend the meeting

Develop mechanisms whereby in-person participants can inform, and obtain guidance from, remote participants during the course of the meeting

In scope?

start creating position papers & put them on a WIKI & then from these position papers, see what commonality the different writers have. 

Provide a point of contact between ICANN and the broader 1Net initiative?

Out of scope

Provide input to the Internet Governance Strategic Panel

What is the level of detail and precision involved in this effort - is this a sweeping global effort (like a vision or strategy) or is this a project to produce specific outcomes (like install a system, or build a house)? 

This is a narrowly-focused effort to prepare the ICANN community for a new meeting that is  a few months away.  this group should spend most of its time on the content – certainly not finding answers, but certainly finding the right questions to launch into the debate that will take place in Brazil. 

Goals & Objectives 

What tangible, deliverable things do we want to see when this project is completed? 

To convey message from the ICANN community to Brazil meeting about common positions and also diverse opinions from ICANN groups regarding the issues to be covered by the meeting

This project will provide ICANN with clear positions that it will be able to hold at the Brazil Summit thus parrying attacks on the multi-stakeholder model 

How do we know when the project is done? 

This effort will conclude shortly after the end of the Brazil meeting

Critical Success Factors 

What things do we need to do well in order for this project to succeed? 

Remain focused on the narrow scope of preparing for Brazil

Try to put aside historic rivalries and mistrust

Focus more on the message and less on positions/logistics/politics.

Work to a short-interval schedule

Focus the work on email lists, wikis and other asynchronous tools.  Use periodic teleconferences sparingly and wisely

Build relationships and trust, both inside and outside of ICANN 

Preferred Problem-Solving Approach 

These questions are the socket into which a work plan is inserted.  Revisit them once the broad outlines of the charter are agreed. 

Who will do what tasks, with whom, by what date? 

What are the intermediate milestone events and deliverables that we can use as checkpoints to monitor the progress of the project? 

Are they more than 1 or 2 weeks apart? 

Do we need more (or fewer) tasks and milestones to keep the project under a reasonable level of control?  

What’s the mechanism for getting things back on track if the project is missing key dates?

setting a roadmap