Preamble

In the absence of specific Rules of Procedure for any group or deliberation, the ALAC Rules of Procedure provide for the use of Robert’s Rules Of Order (RROO see https://robertsrules.org/ and http://www.rulesonline.com/ ) to prevail.

There are a number of important principles then for us to consider including that:-

due to the nature of the matters recently raised, this meeting should be considered a 'Special or Extraordinary' one so no previous or carry over business will be discussed.
that there is an Order of Precedence to be considered from the matters raised recently on the list. Most of them being subordinate to the Primary Matter of disbandment or not of the Committee, therefore todays Agenda is set to focus on that 1st order issue for discussion and debate, the continuation or otherwise of the Committee, as well as continued discussion on this matter at ICANN 61.

“The fundamental right of deliberative assemblies require all questions to be thoroughly discussed before taking action.”¹ Introduction excerpt from Roberts Rules.org

It should also be noted that in this Committee and the WG/TF before it all discussions and outcomes were collegiate and agreed by developing consensus. (i.e. we are a deliberative not voting Assembly) so RROO sections on voting etc., will not apply to our deliberations or outcomes. We recognise, of course, that the Sponsor Organisation ALAC, does have voting rules in place for their decision making processes as required from time to time,including any action associated with a proposed ‘winding up’ of a Committee or ‘sanctioning’ removal of an appointed Lead, Convenor or Chair.

Our Committee however can and should engage in discussion and come to any possible consensus, then make any recommendations to the ALAC on the matters of our deliberations. Of course our recommendations or report, can be adopted, rejected, modified or returned to us for further discourse by the ALAC as the ‘Sponsoring’ Organisation.

AGENDA

0. Call Administration, Role Call and Apologies (5-7 min CLO, AG, HU, GG)

Meeting Moderator/Chair for today’s Agenda, Alan Greenberg will give ALAC perspective and any background briefing. (3-5 min AG)
Discussion of the matter brought before the Committee (30-40 min AG to moderate)

1. 1. Initial Speakers will limit themselves to no more than 5 min interventions, follow up may be allowed if time permits, right to reply will be limited to no more than 3 min.
  2. Matter for discussion:- “The usefulness and continued purpose of the committee. (30-40 min)

Summing Up and Any Next steps prior to the meeting at ICANN 61 (5 min AG)

Brief Review of the Published Agenda for ICANN 61 meeting of the Cross Community Committee on Accessibility (3 min CLO, HU, GG)

Currently reads as follows:-

17:00 - 18:00

Room 208-A

Cross-Community Committee on Accessibility

Adobe Connect: https://participate.icann.org/sju61-101a

Preamble:

At this meeting in San Juan, we will depart from our usual review of recent accomplishments in our key objectives with ICANN staff and interested parties, to, in response to certain requests for consideration, regarding the future of the Committee, from several of our members, the following agenda will apply.

Agenda:

Meeting Administration, Attendance and Apologies. (3-5 min)
Further to a recent Adobe Connect facilitated online meeting, the interested parties present and attending the San Juan Meeting remotely will discuss the usefulness and continued purpose of the committee. (30-40 min)
If deemed appropriate to disband; the activity, then a form of recommendation to the ALAC (as the 'Sponsor' Organisation in ICANN) will be discussed. (10 min*)
If deemed appropriate to continue; then the Committee's structure, functioning and the expectations upon and of its membership will be discussed. (10 min*)
Any Other Business. (3-5 min)

*either item 3 or 4 will be actioned not both.

5. AOB (2 min AG)