Initial Meeting February 2014

Date: Thursday, 13 February 2014

Meeting Number: AL./0214/01

Staff: Heidi Ullrich (HU), Gisella Gruber, Silvia Vivanco, Joe Catapano

Review of our purpose and proposed activities
Review of existing web space/wiki and discussion on useful tools
planning for program of activities
- short term (by end if calendar year)
- medium term by end if FY 15 / 16?
- longer term by end of proposed 3 year term of engagement?

Time	Item	Who	Notes
5 min	Welcome/attendance/purpose of this call	CLO/staff
10min	Round Robin of participants introductions and background	All	ensure each participant has a wiki log on and a member page to link with the @person functions available
15min	Review of our purpose and proposed activities including proposal to change name of the WG to "At-Large Ad Hoc ICANN Access and Diversity Working Group" (see **rational in notes) proposed by gunela.astbrink (GA)	WG	Proposed WG name change rational The defined target population for our WG's activities is "a very diverse group! I'm concerned that our efforts would become very diluted. My preference is for a WG to concentrate on disability issues - that is big enough in itself and with the larger group, we will have lots of competing interests. However, if it has to be looking at such a large group then the name should be changed to reflect this ie Access and Diversity WG. Otherwise, there will be a case of mistaken identity." GA in email to CLO 07/02/14. High level review and assessment of 'state of play' specific needs analysis planning priorities and opportunities
10min	Review of existing web space/wiki and discussion on useful tools	WG
15min	Discussion of planning for program of activities Use of Sub Teams/ Subject experts	WG	short term (by end if calendar year) medium term by end if FY 15 / 16? longer term by end of proposed 3 year term of engagement?
5min	Next meeting planning and date/time review of AI's	CLO / staff/WG

Create ongoing list of events, presentations, tangible successes, and recruitment efforts
Encourage ICANN staff visually/hearing/mobility impaired employees to lead by example
Use Singapore meeting to plan and obtain specifics for next ICANN meetings
Plan to have a presentation on blind use of the Internet in London (Keynote) - Coordinate with EURALO and Staff to make this happen. This should be a community-wide event and not just At-Large
Plan to have Ken Harrenstien present in Los Angeles (Keynote). Ken was one of the original ARPANET architects and is deaf.
Have a specific accessibility event scheduled for every ICANN meeting in advance until the subject is part of the ordinary agenda
Ensure video recorded ICANN meetings have closed captions

@at-large staff: check request with Steve Crocker to invite Ken Harrenstien to present at Los Angeles meeting
@at-large staff: Please coordinate to locate an expert user on technology for the blind to present in London