FINAL VERSION TO BE SUBMITTED IF RATIFIED

FINAL DRAFT VERSION TO BE VOTED UPON BY THE ALAC

The At-Large Advisory Committee supports the recommendations of the Meeting Strategy Working Group report.

The differentiation of the 3 annual meetings looks interesting and would permit to:

• Improve the geographic rotation allowing ICANN to go to countries where no large  meeting rooms are available
• Minimize the number of conflicting sessions through the separation of the constituencies’ internal work and the cross community sessions.
• Give more opportunities for the cross community interaction
• Increase concentrated time of policy work
• Undertake outreach to engage with the local Internet communities
• Increase opportunities for thematic, regional and or language-based interactions.

Also, the ALAC appreciates very much that the visa deliverance becomes one of the main criteria for the selection of the meetings venue. Nevertheless, it believes that an open Internet without hindrance should also be added to the selection criteria.

On the other hand, for the At-Large Advisory Committee, a venue without special facilities for the easy participation of disabled communities shouldn’t be considered.

We also consider that during meetings, cameras and camerawork are needed to have cameras focus on the speakers in the room rather than a stationary camera in one corner. This would make the meetings more engaging for remote participants.

Finally, we welcome the recommendation not restricting rotation of any meeting to ICANN hub cities. 

FIRST DRAFT SUBMITTED

The At-Large Advisory Committee supports the recommendations of the Meeting Strategy Working Group report.

The differentiation of the 3 annual meetings looks interesting and would permit to:

• Improve the geographic rotation allowing ICANN to go to countries where no large  meeting rooms are available
• Minimize the number of conflicting sessions through the separation of the constituencies’ internal work and the cross community sessions.
• Give more opportunities for the cross community interaction
• Increase concentrated time of policy work
• Undertake outreach to engage with the local Internet communities
• Increase opportunities for thematic, regional and or language-based interactions.

 Also, the ALAC appreciates very much that the visa deliverance becomes one of the main criteria for the selection of the meetings venue. 

On the other hand, we welcome the recommendation not restricting rotation of any meeting to ICANN hub cities.