PROPOSED AGENDA

1. Roll Call
2. Welcome & SOI/DOI Updates
3. Overview of the details and proposed approach for dealing with external experts (see attached), followed by Q & A
4. Review updated work plan (see attached)
5. ICANN61 Planning
6. Confirm next steps and next meeting

BACKGROUND DOCUMENTS

Details and proposed approach for dealing with external experts  clean 10 Jan 2018

Work plan and approach for dealing with charter questions - upd 9 January 2018

Mp3

Adobe Connect Recording

Transcript

Attendance & AC Chat

Apologies: Mei Lin Fung, Elliot Noss, John Levine

Notes/ Action Items

Please find below the notes & action items from today’s new gTLD Auction Proceeds CCWG meeting. Please take particular note of the following action items: 

Details and proposed approach for dealing with external experts   clean 10 Jan 2018.pdf

Work plan and approach for dealing with charter questions - upd 9 January 2018

Action item #1: CCWG to review the details and proposed approach by Wednesday 17 January COB (wherever you are) at the latest (see attached).

Action item #3: CCWG to review updated work plan and share any feedback with the mailing list (see attached).

Notes & Action Items – new gTLD Auction Proceeds CCWG Meeting on 11 January 2018

These high-level notes are designed to help the CCWG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/DLHDAw.

1. Roll Call

• Roll call will be taken from Adobe Connect

2. Welcome & SOI/DOI Updates

• Everyone is reminded to review their SOI/DOIs on a regular basis and make sure that these are up to date.

3. Overview of the details and proposed approach for dealing with external experts, followed by Q & A

• Small group of volunteers agreed to work on identifying external experts, approach and proposed questions. The details and proposed approach for dealing with experts were shared on the mailing list prior to this meeting.
• Original questions were derived from F2F meeting at ICANN60 and then further refined and added to by the small group of volunteers.
• CCWG now requested to review this document and especially focus on identifying points of contacts for those organizations that no contact has been identified yet (TBC) as well as the questions identified (e.g. are questions missing, should further details be provided). Important that a point of contact is identified as that will facilitate getting responses.
• Small group of volunteers included: Marilyn Cade, Sylvia Cadena, Mei Lin Fung, Vanda Scartezini, Daniel Dardailler, Olga Cavalli, in addition to the CCWG Chairs (Erika, Ching)
• Need to make sure that there is a good balance between focus (national, regional, global) as well as experience (small, medium or large grants/projects).
• COI statement needs to make clear whether providing responses or no responses would impede any possible future applications or partnerships. Need clarity on this before list of experts / approach is finalised. Could consider asking for COI statements, but not use it to exclude anyone as the same question is asked to many different experts. Whatever approach is taken, it needs to be crystal clear in the letter.
• Note that questions are very general - how much specific knowledge of ICANN is required to respond to these questions. May not be a need to target people that are closely involved in ICANN or likely to apply.
• Leadership team / small group of volunteers to review input received by next Wednesday and finalize approach.

Action item #1: CCWG to review the details and proposed approach by Wednesday 17 January COB (wherever you are) at the latest.

Action item #2: Staff to check with ICANN legal what is required with regard to COI statement in letter.

4. Review updated work plan

• See updated work plan circulated to CCWG which factors in the proposed timeline with regards to outreach to expert.

Action item #3: CCWG to review updated work plan and share any feedback with the mailing list.

5. ICANN61 Planning

• Two meetings are being planned - one F2F WG meeting and one public consultation. Proposed meeting slots are Sunday 11 March from 17.00 - 18.30 and Thursday 15 March from 8.30 - 10.15. Note that these slots are still tentative.

6. Confirm next steps and next meeting

• Next meeting will be scheduled for 25 January 2018 at 14.00 UTC, but may be postponed if identified experts are not available.