Action Items: 2018-03-27 ALAC Monthly Teleconference

Closed Action Items

• Alan Greenberg to initiate Consensus Call to nominate Stephane Van Gelder for Multistakeholder Ethos Award, after request from EURALO Chair, Olivier Crépin-Leblond.
• The status of two public comments, Uniform Board Member Integrity Screening Process and Draft Project Plan for the Proposed Name Collision Analysis Project (NCAP), will be changed to "No Statement".
• The status of two public comments, Draft Procedure for Community gTLD Change Requests and ICANN Reserve Fund: Proposed Replenishment Strategy, will be changed to "Draft". Justine Chew has submitted comments regarding Draft Procedure for Community gTLD Change Requests.
• Alan Greenberg requested ALAC to make comments on At-Large Review Google Doc (open for 4-5 more days).
• Alan Greenberg requested ALAC and At-Large to make concise comments on public comments closing 30 March.

• Evin Erdogdu (Deactivated) to get list of Fellows who are active in At-Large from Siranush Vardanyan, ASAP.

• Evin Erdogdu (Deactivated) to change term 'due diligence' for Individual members on agenda.
• Heidi Ullrich to follow up with Alan Greenberg on FY19 ABRs.
• Alan Greenberg to confirm name of new merged Policy WG before February ALAC Monthly.
• Alan Greenberg and Gisella Gruber to coordinate potential call on Proposed Incremental Changes to the ICANN Meetings Strategy.
• Evin Erdogdu (Deactivated) to mark ALAC will not comment on Maximal Starting Repertoire version 3 (MSR-3) for Root Zone Label Generation Rules (RZ-LGR).
• Evin Erdogdu (Deactivated) to mark Alan Greenberg as additional penholder for ICANN Draft FY19 Operating Plan and Budget and Five-Year Operating Plan Update.
• Evin Erdogdu (Deactivated) to mark sebastien.bachollet, Tijani BEN JEMAA, Maureen and seun.ojedeji as penholders for Proposed Incremental Changes to the ICANN Meetings Strategy.
• Evin Erdogdu (Deactivated) to send reminder on ALAC-Announce for Data Protection and Privacy Update - Community Feedback on Proposed Compliance Models.

Open Action Items

• Alan Greenberg to follow up with Sarmad Hussein regarding 'Root Zone Label Generation Rules Study'; relevant issues to ALAC.
• Heidi Ullrich and Gisella Gruber to send At-Large Review Implentation doc to Review WP. Following a review, it will be posted on the Review Workspace.
• Heidi Ullrich and Alan Greenberg to finalize and send At-Large Board questions by COB 27 Feb.
• Alan Greenberg to make Consensus Call regarding Agenda Item 7 from 23 January ALAC Monthly Call.
• Evin Erdogdu (Deactivated) to mark jonathan.zuck and Olivier Crépin-Leblond as Co-chairs for new merged Policy Working Group.

Long Term Goals

No Update Required

1. RALOs to decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
   
   1. Referred to RALOs and Secretariats
2. LACRALO to put the questions it has developed onto the ALAC-Registrar [wiki: [Ideas for future ALAC-Registrar meetings|] ([Ideas for the content of educational materials to be developed by At-Large & Registrars|]) and have a call on each one of the RALO teleconferences for this to happen. But the question may be a little unclear.
3. ExCom members, during their RALO meetings, to encourage ALS observers in various meetings. ExCom members, during the various meetings, are to encourage all RALOS to mention the fact that meetings are open to all.
4. ExCom to consider having interpretation on calls in which only 1-2 members request it.
   
   1. In progress:  Overall strategy for archiving with interpretation/translation must be discussed at some point in future.  (Of course, ICANN operating language is English.)
   2. Note:  Even if interpretation not requested, must consider its usefulness for future archival purposes; it is true of translating transcripts, wiki and mailing-list work, etc.
5. Future ALAC Statements, which are lengthy, are to include an executive summary.
6. Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
7. Cheryl to manage winding up and archiving WGs to be closed, Matt to schedule time to work with Cheryl on this.
   
   1. Wiki pages: At-Large Engagement in ICANN WG, At-Large Naming Issues Taskforce WG, Future Structure, Accountability and Transparency of ICANN WG, ccNSO / At-Large Coordination WG, At-Large IRT Process WG

Update Required

1. Board Consultations - in progress
   1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper). Focus on how the Board accepts and responds to advice from the ALAC.
   2. ExCom to develop a template for policy Statements, which might include executive summaries.
      1. Does the Board have a preferred template for Statements?
      2. Does the Board have a preferred template/format for the Chair's report at the meetings?
   3. At Large Improvements - in progress 
      1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper).
         1. Include metrics regarding how much policy work ALAC does
         2. Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)