Attendees:
Members: Alan Greenberg, Becky Burr, Bruce Tonkin, Cheryl Langdon-Orr, Eberhard Lisse, James Bladel, Jordan Carter, Jorge Villa, Julia Wolman, Julie Hammer, Lyman Chapin, Mathieu Weill, Olga Cavalli, Pär Brumark, Robin Gross, Samantha Eisner, Steve DelBianco, Sebastien Bachollet, Thomas Rickert, Tijani Ben Jemaa (20)
Participants: Allan MacGillivray, Andrew Harris, Barrack Otieno, Carlos Raul, Chris Disspain, Christopher Wilkinson, Farzaneh Badii, Finn Petersen, George Sadowsky, James Gannon, Kavouss Arasteh, Malcolm Hutty, Martin Boyle, Matthew Shears, Nigel Roberts, Olivier Muron, Phil Buckingham, Philip Corwin, Rinalia Abdul Rahim, Sabine Meyer, Tom Dale, Tracy Hackshaw, Yasuichi Kitamura (23)
Legal Counsel: Holly Gregory, Ingrid Mittermaier, Michael Clark, Rosemary Fei
Staff: Alain Durand, Bernie Turcotte, Berry Cobb, Brenda Brewer, Grace Abuhamad, Hillary Jett, Marika Konings, Theresa Swinehart
Apologies: Alice Munyua, David McAuley
**Please let Brenda know if your name has been left off the list (attendees or apologies).**
Transcript
Recording
- The Adobe Connect recording is available here: https://icann.adobeconnect.com/p9rou3wyyb7/
- The audio recording is available here:
Proposed Agenda
- Welcome, Roll Call, SoI
- Review input received
- Jones Day Impact Analysis - http://forum.icann.org/lists/comments-ccwg-accountability-03aug15/msg00007.html
- Call with CCWG-Accountability Advisors
- Prepare for discussion with ICANN Board
- Discuss SCWG item - http://mm.icann.org/pipermail/accountability-cross-community/2015-August/005106.html
- Elaborate a work plan for analysis of PC2 comments and finalization of report (September meeting suggested by ICANN Board)
- Documentation of work
- Political communication
- Bylaws amendment discussion
- A.O.B
Notes
Action Items
Documents Presented
Chat Transcript
Brenda Brewer: (9/1/2015 06:39) Welcome to the CCWG ACCT Meeting #51 on 01 September 2015! Please note that chat sessions are being archived and follow the ICANN Expected Standards of Behavior: http://www.icann.org/en/news/in-focus/accountability/expected-standards
kavouss arasteh: (06:40) Hi Brenda
Brenda Brewer: (06:40) Good day!
Olga Cavalli - GAC Argentina: (06:41) good morning from buenos aires!
kavouss arasteh 2: (06:45) brenda
kavouss arasteh 2: (06:45) I can not open the refernced hyperlink
Grace Abuhamad: (06:50) Jones Day Impact Analysis - http://forum.icann.org/lists/comments-ccwg-accountability-03aug15/msg00007.html
Grace Abuhamad: (06:51) Discuss SCWG item - http://mm.icann.org/pipermail/accountability-cross-community/2015-August/005106.html
Grace Abuhamad: (06:51) Hi Kavouss -- I copied the links into the chat for you. On screen, there is an image of a PDF, so that's why you couldn't click on them
Brenda Brewer: (06:53) I believe it works now on the agenda. Thanks Kavouss.
Brenda Brewer: (06:53) Thanks Grace.
Sabine Meyer: (06:54) both links work. Thanks Grace & Brenda!
Sabine Meyer: (06:54) and hello everyone.
Mathieu Weill, ccNSO, co-chair: (06:55) Hello everyone !
Holly J. Gregory (Sidley): (06:55) Good morning and happy first day of September.
Rosemary Fei (Adler Colvin): (06:56) Good morning/afternoon/evening/night, everyone.
Bernard Turcotte Staff Support: (06:57) hi all
Pär Brumark (GAC Niue): (06:59) Hi all!!
kavouss arasteh: (06:59) Dear Co-Chair
kavouss arasteh: (07:00) Last night call did not have any agenda
Jordan Carter (.nz, ccTLD member): (07:00) Hi all
kavouss arasteh: (07:00) There were five active people and others have not had any opportunity to talk
Brenda Brewer: (07:00) Barrack Otieno on audio only
Robin Gross [GNSO - NCSG]: (07:02) hello all!
Bruce Tonkin: (07:02) Good evening all
matthew shears: (07:03) Hello
Farzaneh Badii: (07:03) Hi
Asha Hemrajani: (07:03) Good evening
Eberhard Lisse [.NA ccTLD Manager]: (07:04) We had a power failure in the building, but it has come back on, let's hope it'll stay on.
Rosemary Fei (Adler Colvin): (07:06) Valerie was also on the call, but didn't speak, I believe.
Grace Abuhamad: (07:06) Correct @Rosemary
kavouss arasteh: (07:07) Pls for the next time 1. PRODUCE AN AGENDA
matthew shears: (07:07) as referenced on the call with the Board last night is is there any feedback from co-chair discussions with NTIA ?
kavouss arasteh: (07:08) 2. ALLOW EVERY BODY who wish to talk ask for the floor
Robin Gross [GNSO - NCSG]: (07:08) I'd like to hear that NTIA feedback also, Matt.
Bruce Tonkin: (07:09) Hello Steve, I am happy to talk to that if that is helpful. The changes are minor - mostly just incorporate the new gTLD directory as well.
Steve DelBianco [GNSO - CSG]: (07:10) @Bruce -- great. Could you send some times we could speak about it?
Bruce Tonkin: (07:12) I will see if the staf can get a draft our quickly - I have seen a draft about a week ago and there haven't been any changes since.
Mathieu Weill, ccNSO, co-chair: (07:12) @Bruce: would you agree if we set an AI for you to update the group on the list ?
Chris Disspain: (07:16) Malcom, would you like the document in a different format...we can sk them if you wish
kavouss arasteh: (07:16) I heard that IICANN wished to provide a new text or draft for AOC why ICANN?
Alan Greenberg: (07:17) The changes to the core values, commitments and principles of e the Bylaws is proposing some very substantive changes, and I am afraid that many people who are reviewing this draft will be oblivious to many of the changes because of how the information was presented.
Bruce Tonkin: (07:18) Yes - happy to @Mathieu regarding WHOIS. I have sent a note to staff to release the proposed text that has been drafted.
Eberhard Lisse [.NA ccTLD Manager]: (07:18) Not unexpected that Jones Day would try to turn our work onto its head
Steve DelBianco [GNSO - CSG]: (07:19) @bruce -- I think it would be helpful to circulate the new WHOIS text soon as you can. Far better than holding it back until the board files its broader comments on the proposal.
Jordan Carter (.nz, ccTLD member): (07:20) Kavouss: ICANN was going to propose some changes to the AOC review into Whois, relating to Steve Crocker's comment on the first webinar.
Robin Gross [GNSO - NCSG]: (07:20) Agree with Steve.
Holly J. Gregory (Sidley): (07:20) We have a short 4 page memo that will circulate after the call focusing on the JD comments on Sole Member and IRP. We will follow-up by Friday with our comments on the 40+ page chart
Sabine Meyer: (07:21) Looking forwardto it, Holly!
Jordan Carter (.nz, ccTLD member): (07:21) Chris D - it would be much easier to read the doc if it was just by section for each area, rather than in those coumnds
Jordan Carter (.nz, ccTLD member): (07:21) *columns
James Bladel: (07:22) Thanks, Holly. Looking forward to it. But to Malcom's point, I don't think we have opposing legal perspective, but just a general note that that JD memo is oppopsed to binding accountability (IRP, CMSM) generally. Thanks.
James Bladel: (07:22) (disclaimer - I didn't read the entire JD thing yet)
Jordan Carter (.nz, ccTLD member): (07:22) +1, James. Same disclaimer.
Malcolm Hutty: (07:23) @Chris: Yes, a mor conventional format (chapters for areas, sub-sections for topics and Proposal/Analysis/Alternative) would be greately appreciated
Sabine Meyer: (07:23) oh, the second half is rather interesting.
Malcolm Hutty: (07:23) Very difficult to read when a single sentence spans multiple pages
Chris Disspain: (07:23) Jordan - happy t ask if they can change it
Bruce Tonkin: (07:24) Yes @Malcolm - I also found it hard to read in its current format.
matthew shears: (07:25) agree
Rosemary Fei (Adler Colvin): (07:26) Has any further thought been given to the Board's offer for a meeting in LA around September 23-24?
Mathieu Weill, ccNSO, co-chair: (07:27) @Rosemary : we will discuss under agenda item 5
Rosemary Fei (Adler Colvin): (07:27) Sorry, should have seen that.
Mathieu Weill, ccNSO, co-chair: (07:28) No pb
Beck: (07:30) sorry to join late all
Beck: (07:31) and that's Becky Burr
Mathieu Weill, ccNSO, co-chair: (07:31) Welcome Becky
Eberhard Lisse [.NA ccTLD Manager]: (07:32) As with the Board positions, the Jones Day approach is not unexpected. But, we should not shoot from the hip, but consider their positions properly and throughly. It's not as if we need to self-impose a deadline
Eberhard Lisse [.NA ccTLD Manager]: (07:34) sorry, got kicked off for a moment by the Adome Connect Plugin which decided it needed 30 minutes to load :-)-O
Grace Abuhamad: (07:39) +1 Greg
Grace Abuhamad: (07:42) @Steve -- the Names CWG only had the Names in scope
Eberhard Lisse [.NA ccTLD Manager]: (07:42) this is not a misunderstanding, this is a mess!
Jordan Carter (.nz, ccTLD member): (07:42) the separation WG has nothing to do with numbers or protocols
Greg Shatan: (07:43) The Separation CWG only deals with separation relating to Names.
Jordan Carter (.nz, ccTLD member): (07:43) Yes.
matthew shears: (07:43) agree with Steve - there is no OC level mechanism for separation coordination
Jordan Carter (.nz, ccTLD member): (07:43) The separation that is dealt with *at all* by the CWG proposal is *only* to do with Names.
Greg Shatan: (07:43) The CWG could not deal with anything other than Names; it was outside our remit.
Jordan Carter (.nz, ccTLD member): (07:44) including by this special separation review thing, which is part of the extremely multi-layered separation process for Names functions only.
Greg Shatan: (07:45) I would not say it is "extremely multi-layered", though I know at least one participant who would.
matthew shears: (07:45) yes, for names only, but it would be bizarre if separation of the IFO were to be detmerined solely by the names OC
Jordan Carter (.nz, ccTLD member): (07:45) I was a vague participant and it certainly is multi-layered to an extreme.
Greg Shatan: (07:45) It is only separation as to names.
Jordan Carter (.nz, ccTLD member): (07:45) Matthew: the three sets of functions have three separate separation paths
Greg Shatan: (07:45) Numbers and PP can stay with ICANN after a Names separation.
Greg Shatan: (07:47) I suppose the CWG could have referred to the INaFO ("IANA Naming Functions Operator") instead of the IFO, for clarity's sake. But hindsight is 20/20.
Steve DelBianco [GNSO - CSG]: (07:47) RIght, Greg.
Steve DelBianco [GNSO - CSG]: (07:48) Many of us on this call are preparing our comments on the ICG proposal right now, so this discussoin is immensely relevant
Jordan Carter (.nz, ccTLD member): (07:48) it's very relevant, but it isn't very relevant for the CCWG's work
Martin Boyle, Nominet: (07:48) @Matthew: no. PTI is only the IFO for names. It is ICANN for the other communities. It is just expected that ICANN would subcontract to PTI for numbers and protocol parameters
Martin Boyle, Nominet: (07:50) @Alan: why chaos?
Jordan Carter (.nz, ccTLD member): (07:53) the work plan depends on the work that needs to be done.
kavouss arasteh: (07:54) There should not be any CCWG in paralell with ICH meeting
Grace Abuhamad: (07:56) 17-18 Sept
kavouss arasteh: (07:56) ICG PALANNED TO HAVE MEETING ON 16 AND 23 OCTOBER
Malcolm Hutty: (07:58) @Jordan, or (for a third alternative) whether the final draft should include more implementation detail, such as more draft bylaws text (perhaps in an appendix, for ease of reading)
Jordan Carter (.nz, ccTLD member): (07:58) yes, bylaws text is another point
Beck: (07:58) I can't fly before Dublin, so will not be able to make LA in person
Jordan Carter (.nz, ccTLD member): (07:58) the package of things we want to put up for approval / review in Dublin.
Alan Greenberg: (07:59) @Martin, perhaps chaos is too strong, but the action of splitting the IFO, IE cleaving off whatever part leaves will not be easy.
Jordan Carter (.nz, ccTLD member): (07:59) I don't prefer to have a F2F, but for once it will be one flight away from my country.
Alan Greenberg: (07:59) And will leave opportunity for thing going awry.
Rinalia Abdul Rahim: (07:59) ouch
Thomas Rickert, CCWG Co-Chair: (07:59) Tijani, are you in your helicopter?
Sabine Meyer: (08:00) but it could be no flight if we do it by phone, Jordan :D
Martin Boyle, Nominet: (08:00) @Alan: not convinced it will be any more difficult to split the functions than to re-tender
Jordan Carter (.nz, ccTLD member): (08:00) it would only be necessary to ahve a F2F if we are locked up, like we were before Paris.
Eberhard Lisse [.NA ccTLD Manager]: (08:00) It'll be a whole week loss of work for people who have to work for a living
Alan Greenberg: (08:01) A f2f would be FAR more effective. I find intensive days at bad hours far more disruptive and less useful. That being said, the proposed dates are impossible for me. I would prefer later in the month.
Eberhard Lisse [.NA ccTLD Manager]: (08:01) Later and not in LA
Eberhard Lisse [.NA ccTLD Manager]: (08:02) perhaps
Sabine Meyer: (08:02) exactly. those are three questions, not one. i.e. F2F?/Date?/Place?
Eberhard Lisse [.NA ccTLD Manager]: (08:02) and so that half travel can occor over a weekend
Eberhard Lisse [.NA ccTLD Manager]: (08:02) We can have it in WIndhoek :-)-O
Steve DelBianco [GNSO - CSG]: (08:03) I am not a fan of planning a F2F with the board. Better that the board file specific comments and we answer with specifics. F2F could go in any direction.
Jordan Carter (.nz, ccTLD member): (08:03) I don't think we should have a f2F with the Board. I think we hsould have an F2F if we need one for our work.
kavouss arasteh: (08:04) Once again pls do not plan any meeting with ICG on 16 and 23 of October
Eberhard Lisse [.NA ccTLD Manager]: (08:04) We can meet the Board on the Friday F2F before DUblin
Jordan Carter (.nz, ccTLD member): (08:04) the problem is, by the time we know whether we will need one or not, it will be too late to organise one.
Jordan Carter (.nz, ccTLD member): (08:04) (if we want one in that late September window.)
Alan Greenberg: (08:04) @Martin, two different processes. If Names decides to "separate", not clear how that will work if numbers/protocols still happy with IANA.
Jordan Carter (.nz, ccTLD member): (08:05) I worry that if we have a special F2F meeting with the Board, we would be seen to be unduly privileging their perspective in finalising the proposal. Not sure what others feel on that point.
Steve DelBianco [GNSO - CSG]: (08:05) THat is part of BC question/concern, Alan
Jordan Carter (.nz, ccTLD member): (08:05) we should know in ~36h where things stand with the Board anyhow.
Sabine Meyer: (08:06) I tend to agree. Maybe we might need to re-assess at that point.
Lyman Chapin (SSAC): (08:06) +1 Jordan re undue privilege
Eberhard Lisse [.NA ccTLD Manager]: (08:06) The audo is breaking up
Leon Sanchez (Co-Chair, ALAC): (08:06) audio fine here Eberhard
Eberhard Lisse [.NA ccTLD Manager]: (08:06) proably on my side :-)-O
Mathieu Weill, ccNSO, co-chair: (08:06) We'll poll availability any way, will be useful to assess our work plan
Robin Gross [GNSO - NCSG]: (08:08) Adobe Connect Mtg is far less disruptive and costly than F2F mtgs.
kavouss arasteh: (08:10) Mathieu
kavouss arasteh: (08:10) What do you mean by " Political comm."/
Jordan Carter (.nz, ccTLD member): (08:11) I suspect he means communications with governmental and political audiences, Kavouss
Mathieu Weill, ccNSO, co-chair: (08:11) +1 Jordann
kavouss arasteh: (08:11) Through or for media
Jordan Carter (.nz, ccTLD member): (08:11) also, it is Thomas speaking not Mathieu
kavouss arasteh: (08:11) For congress
kavouss arasteh: (08:11) for what and why we need that?
Eberhard Lisse [.NA ccTLD Manager]: (08:12) What is the accountability concern here, to communicate with politicans differently?
Mathieu Weill, ccNSO, co-chair: (08:13) Reeaching out to "political" stakeholders enables to gather appropriate feedback upfront
kavouss arasteh: (08:13) I am not clear about this topic y
kavouss arasteh: (08:13) Pls describe the need to even discuss that?
Julia Wolman, GAC Denmark: (08:13) + 1 Thomas
Beck: (08:13) we could, for example, have a webinar focused on the NTIA requirements
Beck: (08:13) and how we meet them
Robin Gross [GNSO - NCSG]: (08:13) that sounds like a good suggestion, Becky.
James Gannon: (08:14) Yes agreed, we can tailor a webinar
Jordan Carter (.nz, ccTLD member): (08:14) and maybe a tailored slide pack
Jordan Carter (.nz, ccTLD member): (08:14) it's about using the terms and structuring information in ways that various target groups are used to, I'd say
Jordan Carter (.nz, ccTLD member): (08:14) seems sensible and... accountable
kavouss arasteh: (08:14) Do you intend to have a special webinar for NTIA?
Phil Buckingham: (08:14) Becky +1
Beck: (08:15) Kavouss - not NTIA as the audience, but the NTIA requirements and how we meet them as the topic
Jordan Carter (.nz, ccTLD member): (08:16) the more draft bylaws work we have done, the better
Holly J. Gregory (Sidley): (08:17) We are not clear on when that process starts, what the time frame is etc
Beck: (08:18) i agree with Holly - a bit confused
Greg Shatan: (08:18) We also need to coordinate the Bylaws drafting process with the CWG.
Rosemary Fei (Adler Colvin): (08:19) The only authorization I have seen for work by legal counsel concerns incorporating AoC into bylaws.
Mathieu Weill, ccNSO, co-chair: (08:19) Correct Rosemary, it was starting point
Jordan Carter (.nz, ccTLD member): (08:19) yes, that was all I thought had been agreed formally so far.
Malcolm Hutty: (08:20) Are we permitted to take part in the Bylaws drafting process to which Holly just alluded? How/what is the process?
Samantha Eisner: (08:20) I'm not on audio, but we have the request and it is in process from our side
Mathieu Weill, ccNSO, co-chair: (08:21) @Sam: an estimated timeline ?
Leon Sanchez (Co-Chair, ALAC): (08:21) how long will it take the process to begin Sam?
Holly J. Gregory (Sidley): (08:21) the process of bylaw drafting will be most efficient and cost effective if the lawyers draft and then CCWG/CWG reviews and comments. ACommunity involvement in drafting will take a long time.
Samantha Eisner: (08:21) We'll have more clarity on that towards the end of the week
Jordan Carter (.nz, ccTLD member): (08:22) I support legal-legal as the first start.
Jordan Carter (.nz, ccTLD member): (08:22) we don't need transparency of it, because we will get the text to do with what we will.
Martin Boyle, Nominet: (08:22) @Holly: drafting by committee - never a pretty sight!
Jordan Carter (.nz, ccTLD member): (08:22) (in my current opinion)
Holly J. Gregory (Sidley): (08:23) agreed @Martin and @Jordan
Greg Shatan: (08:23) Sounds like a plan.
James Gannon: (08:23) If thats the case thats fine but as I said we need to set that out much more clearly.
kavouss arasteh: (08:24) What is the relation with meeting NTIA criteria and the " Political communications "
Jordan Carter (.nz, ccTLD member): (08:24) I thought that this was kicking off ages ago
Malcolm Hutty: (08:24) I just lost audio - anybody else?
James Gannon: (08:24) Fine for me Malcom
kavouss arasteh: (08:24) You were not right
Holly J. Gregory (Sidley): (08:24) So did we Jordan. We stand ready to draft whenever given the go-ahead
Jordan Carter (.nz, ccTLD member): (08:26) If ICANN legal can't get agreement to participate, we'll need to change the proces and have our Counsel draft things consistent with CCWG requirements. ICANN could then comment.
Rosemary Fei (Adler Colvin): (08:26) Suggest notes reflect the limited initial authorization on bylaws work to counsel
Jordan Carter (.nz, ccTLD member): (08:26) It can't be a hold up.
James Gannon: (08:26) +1 Jordan
Jordan Carter (.nz, ccTLD member): (08:26) no AOB from me
Robin Gross [GNSO - NCSG]: (08:26) I think we should have our own counsel make the initial drafts anyway.
Bernard Turcotte Staff Support: (08:26) bye all
James Gannon: (08:26) Agreed Robin, thats been my cotention from the start
Cheryl LangdonOrr: (08:26) good call indeed thanks everyone
matthew shears: (08:26) + 1 Robin as well
kavouss arasteh: (08:27) Co Chair
Cheryl LangdonOrr: (08:27) bye
Holly J. Gregory (Sidley): (08:27) Robin, we agree that that may be most efficient but we are happy to participate in any way that CCWG and ICANN agree make sense
Pär Brumark (GAC Niue): (08:27) Thx All! Bye!
kavouss arasteh: (08:27) Pls kindly clarify what do you mean by Political Communiocationbs :
matthew shears: (08:27) thanks all
Allan MacGillivray: (08:27) Bye all.
Michael Clark (Sidley): (08:27) Thanks and bye
Jordan Carter (.nz, ccTLD member): (08:27) byeeee
James Gannon: (08:27) thanks all
Theresa Swinehart: (08:27) Thank you all
Robin Gross [GNSO - NCSG]: (08:27) Thanks all, bye!
Martin Boyle, Nominet: (08:27) thanks & bye