Session Outline | Purpose | Duration | Timing |
Introductions Each person to answer : Where do they call home and where do they work (if different). Why they have joined (or continue to serve on) the ALAC? | - Ensure we all know each other a bit better!
- Icebreaker
| 30 mins | 10.00 -10.30 |
Workshop Objectives | - Ensure that everyone knows why we are here today!
| 10 mins | 10.30-10.40 |
Who am I? All to bring an object or picture that best describes them as an individual. “Please take one minute to tell us why you have brought this picture/object and what it says about you” | - Bring everyone into the room
- Integration
- Start the process of sharing on a more personal level and building trust.
| 30 mins | 10.40-11.10 I min max here |
Building Consensus for the Working Methods for the Session. Discuss what is needed to be at our best in this workshop. Record items on a flip chart and stick on wall (e.g. listening, confidentiality, computers, stick to timings etc). May need to review how this is going half way through. | - Clarifies how we want to work together today to get the most out of the workshop
- Models how we the group could work more effectively in other f2f meetings
| 20 mins | 11.10-11.30 |
Bio break | | 10 mins | 11.30 - 11.40 |
ICANN, ALAC and At-Large: Where we want to go in 2016 and beyond? All to think about this question (in pairs) and write answers on separate post it notes. “Why do we exist as a group? Collate Post it notes on a flip chart and discuss and review how we will know if we succeed. Each person to vote their #1 and #2 choice. Discuss and review how we will know when we’ve got there.One person to collate and circulate once agreed. | - Clarifies purpose in order to achieve greater alignment and effectiveness.
| 60 mins | 11.40 – 12.40 |
LUNCH Discussions | | 60 mins | 12.40 – 13.40 |
Communication and Collaboration: How to Facilitate the Most Effective Meetings and Work Practices How can we: - Conduct effective calls
- Conduct effective F2F meetings
- Get things done efficiently and effectively
- Manage differences of opinion and conflict effectively
- Communicate well with each other
- Give each other effective feedback and do it well
- Make the best decisions
- Discuss the above in small groups of 4 (30 mins)
- Report out to wider group (30 mins)
- Agree upon a list of approx 8-10 items/ground rules for ALAC / At Large (30 mins).
Discuss as a whole group how we can hold each other accountable (15 mins). One person to collate and circulate.
| - More effective meetings, calls and work practices
- Highlights the behaviours are acceptable/unacceptable for the ALAC
- Resolve disconnects amongst existing team members.
| 105 mins | 13.40-15.25 |
ENERGIZER/BREAK | | 15 mins inc break | 15.25 – 15.40 |
It takes a Village Each person to reflect upon (10 mins) and then share with the group (5 mins each): - One personal strength that they bring to the ALAC e.g. great listening, creativity, collaborating, handling conflict.
- One technical skill that they bring to the ALAC
- One personal area of development that they’d like to work on within the context of the ALAC
- One technical skill that they’d like to improve on within the context of the ALAC
- What support do they need from ALAC colleagues for their development areas?
| - Provides the ALAC with clarity on how each individuals’ strengths and styles that contribute towards the success of the ALAC. Identification of areas of need and ways in which we can support skill development.
- Builds trust and openness.
- Builds collaboration and support (point 5).
- NB focus on skill and behavioural elements separately to avoid everyone resorting to skill.
| 100 mins | 15.50 – 17.30 |
Review of ALAC interactions (Alan) i.e. review of mailing lists and wiki practices plus questions. | - Ensures that the group, particularly new members, is aware of ALAC interactions.
| 15 mins | 17.30-17.45 |
Actions and Next Steps Each person to reflect upon these 2 questions and then and verbalise: - One thing that the ALAC should commit to doing in order to become a more effective TEAM.
- One thing that I will do (differently) in order to help ALAC become a more effective TEAM.
| - Secures commitment to actions from the group
- Clarifies what we have agreed upon in the workshop
| 30 mins | 17.45-18.15 |