Attendees:
Members: Avri Doria, Donna Austin, Eduardo Diaz, Elise Lindeberg, Graeme Bunton, Greg Shatan, Jaap Akkerhuis, Jonathan Robinson, Lise Fuhr, Maarten Simon, Manal Ismail, Mark Carvell, Martin Boyle, Matthew Shears, Olivier Crepin-LeBlond, Paul Kane, Seun Ojedeji, Staffan Jonson , (13)
Participants: Alan Greenberg, Allan MacGillivray, Andrew Sullivan, Carolina Aguerre, Cheryl Langdon-Orr, Christopher Wilkinson, Chuck Gomes, Desiree Miloshevic, Gary Hunt, John Poole, Paul Maarten Simon, Manal Ismail, Mark Carvell, Martin Boyle, Matthew Shears, Paul Szyndler, Peter Van Roste, Sivasubramanian Muthusamy, Stephanie Duchesneau, Suzanne Woolf, Tomohiro Fujisaki, Wale Bakare, Yasuichi Kitamura (23)
Staff: Bart Boswinkel, Bernard Turcotte, Berry Cobb, Brenda Brewer, Grace Abuhamad
Apologies: Brenden Kuerbis
**Please let Brenda know if your name has been left off the list (attendees or apologies).**
Proposed Agenda:
Action Items
Transcript
Recording
The Adobe Connect recording is available here: https://icann.adobeconnect.com/p3k0lxgt5vj/
The audio recording is available here:
...
Notes
Chuck Gomes on audio only
1. Opening Remarks
- 22nd meeting -- wow!
- 2 proposals have been submitted to ICG
- Need to make (and be seen to make) progress towards a proposal
- Wednesday session at ICANN52
- Thursday session went into more substance
- Overall we committed to a refreshed approach
- Meetings will be focused on committees of the whole as well as task forces meetings
- Measure your participation by joining two meetings per week if possible
2. Processing ICANN52
- Staff has pulled feedback from transcripts. Meant as reference point for the work moving forward.
- Link to Google Doc is here: https://docs.google.com/document/d/1Me5cYBNX5XfMha2Bl4JhMXiPbvEyo8IlSAaflDsK25I/edit?usp=sharing
- Berry has taken the feedback doc one step further by focusing in on the Q&A session in an attempt to analyze feedback
- Feedback will be accepted through the end of the week either via CWG member/participant or through staff (Grace).
- Yes, written responses should be added
- Yes, reminders should be sent out
- Extended deadline to 18:00 UTC on Monday 23 February
- Input should be representative of members' organizations where possible (clarification otherwise)
- Made the questions available for broad input (including SO/ACs). Views are not required per se, but welcome.
Action: members should send reminders to their communities (participants may do so as well). Note extended deadline to 18:00 UTC on Monday 23 February. Reference announcement: https://www.icann.org/news/announcement-2015-02-06-en
Action: Berry will make a full table of all the answers to questions after Monday
3. Work of Client Committee / Legal Advice
- Another Client Committee call planned for tomorrow
- 6 firms on shortlist but at least one may drop off due to conflict of interest
- Will need to discuss how to manage relationships between CWG, CCWG and ICANN
- Greg has been participating in the CCWG legal group so that there is coordination and possibly a joint decision on a firm
- Conflict of interest rules are standards ethics rules. Examples include a law firm that represents a counterparty to an
- ICANN suit. Most law firms have a specialist lawyer who determines conflict for the firm.
- Will have advice by F2F, but perhaps not full fledged report.
4. Work Methods
- Objective is to make progress while waiting for legal advice
- Task Forces should be small groups of qualified people (relevant expertise + time to commit)
- Two options for task force "membership"
- a)- allow non-CWG people to join but Task Forces should be lead by CWG participant/members (majority should be CWG)
- b)- require joining as participant even though we recognize that they will not participate fully
- Suggestion that non CWG submit SOIs for participation
- Willing to have calls twice per week (24 respondents -- 20 in favor and 4 against)
- 2 calls per week in addition to any Task Force work
Action: Staff to look at rotating timezones for the calls (at the very least accommodating members)
5. Task Forces/ Design Teams
- Guidelines presented by Bernard Turcotte
- These need to be manageable, small groups, that don't absorb all resources into one group.
- Use the word Design Team (IETF style) moving forward
- Any given DT should be linked to the Proposal so that the relevance to the work is clear
- Start with clean slate for proposed DTs
- The ability to separate (worst case scenario) is not the sole subject of this proposal
Action: Bernie to do comprehensive review of documents and to use new terminology (Design Teams)
Action: All to propose tightly specified DTs on CWG list and start to build those out with leads
6. Future Work
- Meeting schedule was addressed earlier in the call.
- Timeline will be adjusted as we settle into DT work (no more RFP subgroup bars)
- F2F dates were arranged around project plan -- 26-27 March
7. CCWG-Accountability
- Chairs have coordination call on Friday
8. Review of Action Items
Action: members should send reminders to their communities (participants may do so as well). Note extended deadline to 18:00 UTC on Monday 23 February. Reference announcement: https://www.icann.org/news/announcement-2015-02-06-en
Action: Berry will make a full table of all the answers to questions after Monday
Action: Staff to look at rotating timezones for the calls (at the very least accommodating members) Action: Bernie to do comprehensive review of documents and to use new terminology (Design Teams)
Action: All to propose tightly specified DTs on CWG list and start to build those out with leads
Action: Bernie to produce backbone Proposal document
Action: Martin/Lise to finalize Principles document within next two weeks
9. AOB
- F2F location has not yet been finalized
- Avri raises "integrated model" and notes that comments are still open
Action Items
Action: members should send reminders to their communities (participants may do so as well). Note extended deadline to 18:00 UTC on Monday 23 February. Reference
announcement: https://www.icann.org/news/announcement-2015-02-06-en
Action: Berry will make a full table of all the answers to questions after Monday
Action: Staff to look at rotating timezones for the calls (at the very least accommodating members)
Action: Bernie to do comprehensive review of documents and to use new terminology (Design Teams)
Action: All to propose tightly specified DTs on CWG list and start to build those out with leads
Action: Bernie to produce backbone Proposal document
Action: Martin/Lise to finalize Principles document within next two weeks
Transcript
Transcript CWG IANA #22 19 FEB.doc
Transcript CWG IANA #22 19 FEB.pdf
Recording
The Adobe Connect recording is available here: https://icann.adobeconnect.com/p3k0lxgt5vj/
The audio recording is available here: http://audio.icann.org/gnso/gnso-cwg-iana-19feb15-en.mp3
Documents Presented
CWG-Stewardship-ProjPlan-20150218.pdf
CWG-Stewardship-Timeline-20150218.pdf
CollectedFeedbackfromICANN52.pdf
Draft list of CWG Task Forces 19 Feb 2015 (JR Edit).pdf
Guidelines for a CWG Task Force 19 Feb 2015 (JR Edit).pdf
Template for a CWG Task Force19Feb2015.pdf
WorkMethods 19 Feb 2015 (JR Edit).pdf
Chat Transcript
Grace Abuhamad:Hi everyone -- welcome to the CWG-Stewardship meeting #22. The meeting will begin at 11:00 UTC. In the meantime, I've loaded the project plan for you. This was sent along with the agenda yesterday and will be discussed under item 6.
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Grace Abuhamad:Also on Wiki https://icann-community.icann.orgatlassian.net/wiki/spaces/gnsocwgdtstwrdshp/pages/viewpage.action?pageId=49351404/98468109/Documents+Drafts
Elise Lindeberg GAC:yes, Grace - very useful :)
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