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1. COMPLETE the Traveler Vendor Setup Form


45
STEPGUIDE
1DOWNLOAD the "Traveler Vendor Setup Form"
2

SELECT if you are a new traveler or if you would like to update your banking information:

3

COMPLETE your contact information. Complete ALL requested information below:

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4

COMPLETE bank account details. 

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5

COMPLETE your main/receiving bank details. Complete ALL requested information below:

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6

COMPLETE your intermediary bank details.

If your bank doesn't have one, please indicate "N/A"

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2. COMPLETE AND SIGN W-8BEN (non-US entities) or W-9 (US entities) Form


STEPGUIDE
1

DOWNLOAD the W-8BEN or W-9 Form

If you are a US citizen/resident, complete the W-9 Form

If you are NOT a US citizen/resident, complete the W-8BEN Form

W-8BEN FORM
21.1.1

COMPLETE Part I. Complete ALL requested information below:

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21.1.2

COMPLETE Part II - 9. Complete ALL requested information below:

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21.1.3

SIGN the completed form

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W-9 FORM
21.2.1

COMPLETE all requested information below:

THIS IS A SAMPLE ONLY

21.2.2

COMPLETE Part I. Complete ALL requested information below:

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21.2.3

SIGN the completed form

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Info
titleW-8BEN Forms and W-9 Forms


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titleWHY DOES ICANN NEED THESE FORMS?

The United States Internal Revenue Service (IRS) requires U.S. based organizations to obtain a completed Form W-9 or Form W-8BEN from every individual or organization that receives a payment and is not categorized as an “employee.”

 

To ensure we are in compliance, we are requesting the forms as part of the payment process as we begin our new fiscal year.  A

The Form W-

8BEN

9 is required

annually and the

once every three years and a Form W-

9

8BEN is required

once every three years. 

annually.

All completed forms are kept on file at ICANN’s offices and are only produced for an audit of our organization and in order to demonstrate compliance with

the

U.S. law.

 

All U.S. based individuals and organizations should complete the Form W-9. If you carry a U.S. Passport or reside in the United States you are considered “U.S. based”.

  All

 All others should complete the Form W-8BEN.

 

Work

Payment for work performed in the United States may be subject to income tax reporting and withholding.  

 

U.S. based persons/organizations with a Form W-9 on file would not be subject to federal income tax withholding and would receive an IRS Form 1099-MISC at the end of year.

 

Non-US Based persons who submit a Form W-8BEN will have the appropriate federal income taxes withheld for work performed while in the United States. Tax withholding will be based on the respective Tax Treaties. No taxes will be withheld if the work is performed outside the U.S.

 

Payments for Expense

Reimbursements

Reimbursement are not subject to tax withholding for either U.S. or Non-US persons provided the proper substantiation (receipts) are provided.

 

Please contact your tax advisor with any questions regarding your personal situation, and please feel free to contact AccountsPayable@icann.org if any additional information is needed.

 

In all cases we need either a completed W-9 or a W-8 on file.  



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3. SUBMIT Traveler Vendor Setup Form AND W-8BEN or W-9 Form to constituency-travel@icannhttps://travelrequestform.icann.org/ 


Info

We accept these forms via soft copy, scanned copy , clear and legible photo form in JPEG PDF format