Sub-group Members: Amal Al-saqqaf, Avri Doria, Cheryl Langdon-Orr, Dalila Rahmouni, Fiona Asonga, Herb Waye, Jorge Cancio, Rafik Dammak, Renata Aquino RiberiroRibeiro, Sebastien Bachollet (9)
Observers/Guests: Amal Al-saqqaf, Julie Hammer (2)
Staff: Brenda Brewer, Ergys Ramaj, Karen Mulberry, Meghan Healy, Nathalie Vergnolle (5)
Apologies: Lito Ibarra, Lousewies van der Laan
** If your name is missing from attendance or apology, please send note to acct-staff@icann.org **
Transcript
Recording
Agenda
Roll Call
Review of Actions items
Review of Draft questionnaire - Diversity Questionnaire
- Finalization & sending to CCWG Plenary
- Reaching SO/AC
Strawman document: moving to initial report drafting
AOB
Notes (including relevant portions of chat):
Roll Call
Review of Actions items
· We'll share the document about Global Account again through the mailing list, and are asking the subgroup to provide input,
· Action (Nathalie) send a reminder to Chris Gift to send documentation to the subgroup about Global enrollment
· Action (Sebastien): send an email to the mailing list to summarize the discussion about role of ombuds office in collecting diversity data for those who missed the last call send an email to the mailing list to summarize the discussion about role of ombuds office in collecting diversity data for those who missed the
last call, and get a conversation going on the mailing list
Review of Draft questionnaire - Diversity Questionnaire
- Finalization & sending to CCWG Plenary
- Reaching SO/AC
· Renata asking that question that was deleted be re-included
· Julie: questions 1 and 2 have been put back in
· Renata: I see that they were re-ordered, but are there, so this is good
· Rafik: there are comments from Corinne, let's see if we can incorporate those comments and finalize the questionnaire
· Julie: I agree with Corinne about question 4
· Renata: I think it is clear enough as it is written now Suggest to keep the question as it is.
· FIONA ASONGA 2: Yes we keep the question
· Amal Al-saqqaf: maybe we should remove it
· Sebatien: we don't need to be too specific. Suggest adding the following after the question: "How is it done?"
· Renata Aquino Ribeiro: I do not oppose a follow up question
· FIONA ASONGA 2: I agree with Sabastien's amendment
· Julie: that's fine, seems like a majority agrees with this suggestion
· Action (drafting team): amend the question 4 with the amendment discussed today, and give until Friday for the group to confirm we have reached consensus.
Strawman document: moving to initial report drafting
· Fiona: we are reformatting the strawman according to the template provided for the report. Asking the group to provide comments about the document.
· Renata: what is the deadline for this, and do we have a drafting team?
· Fiona: in terms of timing, the WS2 timeline is that we should start reviewing a 1st draft starting in February, so we are right on time if I manage to circulate a document today. There are several
elements from recommendation #12 that still need to be discussed. All comments from previous discussions have been included in the report so we are right on time if I manage to
circulate a document today. There are several elements from recommendation #12 that still need to be discussed. All comments from previous
discussions have been included in the report.
· Renata: we should discuss more the suggestion to use the office of ombudsman, and should use the month of February to discuss also the other components that we haven and should use the month of February to discuss also the
other components that we haven't yet discussed.
· Rafik: to clarify, we haven't had a detailed discussion about the office of diversity. We need to have this discussion, which is why we have an action item about that which is why we have an
action item about that.
· Renata Aquino Ribeiro: I'd be quite clear we need to address the need for a diversity office in ICANN. And how it can work w/ current structures like ombudsman office and this group current structures like
ombudsman office and this group.
· Dalila Rahmouni: Yes we need to see all the options for the office
· Renata: we should think about the visa problem, the problem of accessibility, remote participation, and broad inclusion.
AOB
· Rafik: We are scheduling the next calls for February, invitations will come out soon.
Documents Presented
Chat Transcript
Yvette Guigneaux: (1/30/2017 18:43) Welcome all to the Diversity Subgroup Meeting #11 |Tuesday, 31 January 2017 @ 13:00 UTC!
Yvette Guigneaux: (19:19) To mute & unmute phone, please press *6
Herb Waye Ombuds: (1/31/2017 07:01) Morning all
Rafik: (07:01) hi everyone
Renata Aquino Ribeiro: (07:03) hi
Renata Aquino Ribeiro: (07:03) yes
Nathalie Vergnolle: (07:06) yes, I will
Dalila Rahmouni: (07:11) Hi ! Sorry fpr being late
Renata Aquino Ribeiro: (07:11) 1 - Are there any other diversity elements you do not identify on this list?
Renata Aquino Ribeiro: (07:11) roughly that
Renata Aquino Ribeiro: (07:11) this is the 1st question which is missing
Renata Aquino Ribeiro: (07:12) yes
Renata Aquino Ribeiro: (07:12) I see now question 2 is that one
Renata Aquino Ribeiro: (07:12) sorry
Renata Aquino Ribeiro: (07:12) yes, it's good
Renata Aquino Ribeiro: (07:14) so 4 will be rewritten according to the comment?
Renata Aquino Ribeiro: (07:14) I'd think it is clear enought
Renata Aquino Ribeiro: (07:15) so the comment should not be added
FIONA ASONGA 2: (07:16) Thanks Rafik it is agreeable
Renata Aquino Ribeiro: (07:20) Leave the question as it is, it is clear enought
Renata Aquino Ribeiro: (07:20) *enough
FIONA ASONGA 2: (07:21) Yes we keep the question
Renata Aquino Ribeiro: (07:21) Disagree on any change
Amal Al-saqqaf: (07:22) maybe we should remove it
Amal Al-saqqaf: (07:23) i think it is an analytical question more than a questionaire question
Renata Aquino Ribeiro: (07:23) alll questions are analytical :)
Renata Aquino Ribeiro: (07:23) there was a request once for multiple options questions but was decided it would be open ended
Renata Aquino Ribeiro: (07:24) I do not oppose a follow up question
Amal Al-saqqaf: (07:24) i mean it'd not have a specific answer i think by the asked group
Amal Al-saqqaf: (07:25) the other questions are direct
FIONA ASONGA 2: (07:25) I agree with Sabastien's amendment
Renata Aquino Ribeiro: (07:27) as the number was supposed to be low, i guess this is it
Rafik: (07:30) sorry folks, caught cold lately , not in good shape to speak for long time :)
Renata Aquino Ribeiro: (07:30) could tell. get well soon.
Renata Aquino Ribeiro: (07:36) ok thanks
Renata Aquino Ribeiro: (07:36) yes, so we should close this right?
Renata Aquino Ribeiro: (07:38) by close i mean incorporate the comments
Nathalie Vergnolle: (07:38) Correct Rafik, the objective is to have a document ready for 1st reading in Copenhagen
Nathalie Vergnolle: (07:39) So the subgroup needs to reach consensus during the month of February.
Renata Aquino Ribeiro: (07:40) ok thanks Fiona and Rafik
Renata Aquino Ribeiro: (07:42) Can you repeat Fiona?
Dalila Rahmouni: (07:42) I was not able to attend the last meetings. Sorry Fiona I don't heard you. Can you repeat?
Renata Aquino Ribeiro: (07:42) chopped off the call a bit
Renata Aquino Ribeiro: (07:42) yes
Renata Aquino Ribeiro: (07:42) pls
Dalila Rahmouni: (07:43) Fiona, do you make a refeence to the recommandation of the Office?
FIONA ASONGA 2: (07:43) yes Dalila
Dalila Rahmouni: (07:44) I was not able to attend the last calls
Dalila Rahmouni: (07:45) so what I understand, it is that the question of the office was discussed in the last calls.
FIONA ASONGA 2: (07:45) The strawman document is now transforming to our first report
Herb Waye Ombuds: (07:45) please let me know if I can be of any assistance
Renata Aquino Ribeiro: (07:46) Fiona yes and then we will continue to see it right?
Renata Aquino Ribeiro: (07:46) Herb thanks I believe it will be needed
FIONA ASONGA 2: (07:46) Yes Renata
Renata Aquino Ribeiro: (07:46) Fiona thanks
FIONA ASONGA 2: (07:46) but in more details
Renata Aquino Ribeiro: (07:47) Notes: we should discuss more the suggestions regarding office of ombudsman and diversity office, and...
Renata Aquino Ribeiro: (07:47) pls amend?
FIONA ASONGA 2: (07:47) Yes Renata
Dalila Rahmouni: (07:48) Thank you Rafik for this clarification
Renata Aquino Ribeiro: (07:49) I'd be quite clear we need to address the need for a diversity office in ICANN. And how it can work w/ current structures like ombudsman office and this group.
Renata Aquino Ribeiro: (07:49) so I agree w/ Rafik
Renata Aquino Ribeiro: (07:52) Fiona thanks
Dalila Rahmouni: (07:52) Yes we need to seen all the options for the office
Renata Aquino Ribeiro: (07:54) apologies I will have to leave the call but will review transcript and try to catch up, also on the mailing list, thanks
Herb Waye Ombuds: (07:56) Cheers everyone
avri doria: (07:56) bye
Amal Al-saqqaf: (07:56) Thank you
Dalila Rahmouni: (07:57) by
Dalila Rahmouni: (07:57) bye
Dalila Rahmouni: (07:57) thank you