2023-08-10 AFRALO General Assembly Organizing COmmittee call
- @Silvia Vivanco to update OC on status of Action Items next week via email.
- Draft rapporteur reports: OC to review/finalise especially when not written in native language (check the English). Once completed, staff (?) to transfer Google doc into PDF.
- Draft AFRALO GA Report: OC to provide final input/edits by Monday 14 August.
- @Silvia Vivanco@Heidi Ullrich to contribute to the report by Monday 14 August
AFRALO GA Survey:
- @Seun Ojedeji to update survey with an additional field: Participation: in person or remote
- Once approved, survey to be sent to AF GA mailing list for onsite participants
- @At-Large Staff to collect list of remote participants from zoom to complete survey
- Survey completion day TBC (5 working days?)
- @Gisella Gruber to provide the French translation of the survey
*Note* - survey only to be sent once cleared by legal.
No further calls required at this stage.
2023-08-03 AFRALO General Assembly Organizing Committee Call
- Members of the AFRALO GA OC to review and comment on the draft AFRALO GA Summary Report.
- Abdeldjalil Bachar Bong , the AFRALO Secretary, to finalize the AFRALO GA Summary Report by 14 August.
- Bram Fudzulani to incorporate the At-Large Campaign in the AFRALO FY24 Outreach and Engagement Plan
- Heidi Ullrich to update the notes on the At-Large Campaign in the AFRALO GA notes.
- seun.ojedeji to reach out to dave.kissoondoyal re status of AFRNIC statement and to confirm he has followed up with Afrinic staff.
- Heidi Ullrich to send the AFRINIC statement to Legal asking for an expedited response.
- Abdeldjalil Bachar Bong to reach out to the Rapporteurs to complete their reports.
- Feedback:
- Organization was of high standard
- Stipends to be received prior to departure for the GA.
- Request GA participants to be able to stay for the entire ICANN meeting or other event if future GAs are held in conjunction with another meeting.
- Extend GA to three days
- To allow more members to showcase their activities and to lead sessions.
- remmy.nweke to include issue of translation of newsletter on next newsletter meeting.
- seun.ojedeji to create a post GA survey form by 8 August and share with the OC.
- Claudia Ruiz to schedule an AFRALO GA OC Debrief call next Thursday, 10 August at 18:00 UTC to review reports, etc.
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- OC members to make comments into pre-Webinar Agenda https://docs.google.com/document/d/1L2i7HAEQx2czfvZ7z_TLbT_fPmSrRvL7RfTiboC7Z-o/edit by 12 UTC on Friday, 7 July 2023.
- seun.ojedeji to have a discussion about the 2017 metrics document with Tijani.
- Silvia Vivancoto follow up with Barrack/Yaovi on the AFRALO banner to organizing bringing it to Acrra for the GA/AEF.
- Heidi Ullrich to follow up on the question when travelers will receive their GA stipend.
- seun.ojedeji and all to review the document https://docs.google.com/document/d/1L2i7HAEQx2czfvZ7z_TLbT_fPmSrRvL7RfTiboC7Z-o/edit draft letter to speakers by Friday at 18:00 UTC.
- Once final Silvia Vivanco to send the letter to speakers ASAP
- Gisella Gruber to get an update on funded travelers status and send a note informing the GA OC.
- Michelle DeSmyter to send the calendar invite for the July 19 AFRALO GA pre-Webinar with a pre-registration Zoom.
- Michelle DeSmyter to set the next OC call for Thursday at 13 July at 18:00 UTC
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- seun.ojedejiand Silvia Vivancoto work on a scoping document to review the Operating principles.
- seun.ojedeji and the members of the AFRALO WG Operating principles review 2020 led by Abdeldjalil Bachar Bong and Isaac Maposawill review the AFRALO scoping document with suggestions for specific points to review in the AFRALO Operating Principles.
- Heidi Ullrich , Silvia Vivanco and Gisella Gruber in collaboration with JZ to develop a session on the At-Large loop
- aziz.hilaliHilali Will reach out to GA speakers informally and once confirmed, Silvia Vivanco will follow up with a formal email invitation.
- seun.ojedeji and Silvia Vivanco to clean up the GA document. Once final, Silvia Vivanco will post it in the wiki page
- seun.ojedeji to send the GA Agenda in accordance with the Operating Principles article 7 Meetings.
- Michelle DeSmyterto create a wiki page with tabs and space for 2 languages to post AFRALO's Agenda .
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- seun.ojedeji noted that any last travelers need to be completed tomorrow.
- seun.ojedeji noted that all members of the AFRALO GA OC members, ALAC members and the NomCom Delegates should get travel slots if they are not current ALS representatives.
- seun.ojedeji, aziz.hilali and bukola.fawole and raymondselorm.mamattah are the members of the AFRALO GA Program Committee. aziz.hilali will be the lead of the Program Committee.
- The AFRALO GA OC to determine if other GA committees are required.
- Claudia Ruiz to submit the final travel list to Travel Support on Friday, 31 March.
- Claudia Ruiz to note OC members early arrival (arrival early on the 23rd of July) and later departures (departure on 27 July)
- Heidi Ullrich to send the final AFRALO GA travel list and the Action Items to the AFRALO GA members.
- Claudia Ruiz to create a mailing list for the AFRALO GA Travelers with the suggested name of "AFRALOGA2023". Claudia Ruiz to confirm name of the mailing list on the AFRALO GA Skype chat.
- Michelle DeSmyter to schedule the next AFRALO GA call on 13 April at 18:00 UTC.
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- Michelle DeSmyter to set up the next call for Thursday, 02 March 18:00 UTC with FR interpretation
- seun.ojedeji and all members of the OC to review the survey and made edits directly into it adding FR version
- seun.ojedeji and OC to focus the Agenda of the next call on finalizing and approving the survey. Target to send survey is March 10 to be open till March 20.
- seun.ojedeji and OC to determine what subcommittees are needed.
- seun.ojedeji and all to continue working on the theme and objectives of the GA.
2023-02-15 AFRALO GA Organizing Committee Call
- Claudia Ruiz to open a google document for all Committee members to suggest GA themes and objectives for the AFRALO GA
- aziz.hilali to share ideas of what worked and what did not work from the 2017 GA
- bukola.fawole to work with Claudia Ruiz to prepare a draft survey to be reviewed at the next meeting
- Abdeldjalil Bachar Bong will work with staff on a draft timeline.
- Claudia Ruiz to check on the promotional items available
- Claudia Ruiz to create a Skype chat group
- Michelle DeSmyter to set up a call for next Thursday 23 at 18 UTC.