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Info

Instructions:

1. You must be logged in to the Community Wiki with a valid Username and Password in order to complete forms within CROP.

2. Your organization must first complete and get approval for the Outreach Strategic Plan before any CROP trip could be processed.

3. There are two CROP forms required for each Trip: a) a Trip Proposal; b) a Trip Assessment (must be complete within three (3) weeks of all travelers having returned from the event, no later than the assessment due date which is automatically calculated based on the trip return date).

4. Multiple travelers are asked to collaborate as a team in pulling together the appropriate information.

5. To fill out the the form, click (top of the screen)

6. Answer each of the questions that appears within the form. Use the scroll bar (right) to reveal all contents. Click here to read the full instructions

Warning
IMPORTANT: This form must be completed by the traveler him/herself.

Person Completing Form

Name:

Text data

name	PERSON
type	line
content	text

Date:

Date data

format	dd-MMM-yyyy
name	APPDATE

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width	20%

Panel

bgColor	white
titleColor	maroon
titleBGColor	lightcyan
title	STAFF USE ONLY

Application
Status

Text data

name	STATUS
type	line

Panel

titleColor	white
titleBGColor	maroon
title	TRAVELER DEADLINE

Excerpt

Assessment Due Date

Link to Trip Assessment
FY20 NARALO Trip Assessment 3

Trip Proposal Section

1) Traveler Contact Information and Itinerary:

Traveler

Email

From
City

From
Country

Depart Date

Return Date

Text data

name	TRAVELER1
type	line
content	text

Text data

name	T-EMAIL
type	line

Text data

name	FROM1
type	line
content	text

Text data

name	FROM2
type	line
content	text

Date data

format	dd-MMM-yyyy
name	DEPART

Date data

format	dd-MMM-yyyy
name	RETURN
maxDate	30-Jun-2020

2) Special Travel Circumstances, Arrangements,
Explanations, or Notations:
(Please identify each traveler, as applicable)

Text data

name	SPECIAL
width	650px
content	text

3) Event/Conference Name, Title, or Descriptor:

Text data

name	EVENT
content	text

4) Event/Conference Dates:

Start:

Date data

format	dd-MMM-yyyy
name	START

End:

Date data

format	dd-MMM-yyyy
name	END

5) Event/Conference Website Link:

Text data

name	LINK

6) Primary Event/Conference Location:

Street
Address:

Text data

name	ADDRESS
content	text

City:

Text data

name	CITY
type	line
content	text

Country:

Text data

name	COUNTRY
type	line
content	text

7) ICANN Global Stakeholder Engagement Region:

List data

name	REGION

List option

sortValue	A
value	Africa

List option

sortValue	B
value	Asia

List option

sortValue	C
value	Australasia/Pacific Islands

List option

sortValue	D
value	Europe

List option

sortValue	E
value	Latin America and Caribbean

List option

sortValue	F
value	Middle East

List option

sortValue	G
value	North America

List option

sortValue	H
value	Eastern Europe and Central Asia

8) Activity Sponsors:
(Note: all event sponsors must be identified
in order to comply with ICANN travel guidelines).

Text data

name	SPONSORS

9) Proposed Goals and Outcomes:

Content Guidelines (click here)

Text data

name	GOALS

10) Additional Information (optional):

Text data

name	ADDTLINFO

11) Consent & Authorization:

By submitting my personal data, I agree that my personal data will be processed in accordance with the ICANN Privacy Policy, and agree to abide by the website Terms of Service.

If you agree to text above, please fill out your name and date in the box on the right.

Name

Date

Text data

name	NAMECONSENT
content	text

Date data

format	dd-MMM-yyyy
name	DATECONSENT

_______________________________________________________________

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Panel

titleColor	navy
titleBGColor	lightyellow
title	Acknowledgements Section

Note: The first three elements below should be completed by a Program Coordinator (PC) designated by this organization/structure.

Acknowledgements

Confirmed?

Who Confirmed?

Date of Confirmation

Notes

The participants identified in this application agree to abide by the terms and conditions of this FY18 Community Regional Outreach Program (CROP) as outlined on the CROP Procedures & Guidelines page.

List data

name	ACK1

List option

sortValue	A
value	Yes

List option

sortValue	B
value	No

Text data

name	ACKNAME1
type	line
content	text

Date data

format	dd-MMM-yyyy
name	ACKDATE1

Text data

name	ACKNOTES1
width	300px
content	text

The ICANN Organization / Structure's leadership has authorized the submission of this Trip Proposal.

List data

name	ACK2

List option

sortValue	A
value	Yes

List option

sortValue	B
value	No

Text data

name	ACKNAME2
type	line
content	text

Date data

format	dd-MMM-yyyy
name	ACKDATE2

Text data

name	ACKNOTES2
width	300px
content	text

The ICANN Stakeholder Engagement Vice-President has concurred that the Proposed Goals/Outcomes of this Trip Proposal are consistent with operational plans and/or strategies.

List data

name	ACK3

List option

sortValue	A
value	Yes

List option

sortValue	B
value	No

Text data

name	ACKNAME3
type	line
content	text

Date data

format	dd-MMM-yyyy
name	ACKDATE3

Text data

name	ACKNOTES3
width	300px
content	text

The CROP Staff Administrators confirm that this trip satisfies the program's terms, guidelines, and policies.

List data

name	ACK4

List option

sortValue	A
value	Yes

List option

sortValue	B
value	No

Text data

name	ACKNAME4
type	line
content	text

Date data

format	dd-MMM-yyyy
name	ACKDATE4

Text data

name	ACKNOTES4
width	300px
content	text

===============

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==============================

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Panel

bgColor	lightyellow
titleColor	maroon
titleBGColor	lightcyan
title	Program Administration: STAFF USE ONLY

Approved Travel Elements:

Table data

name	TRAVELAPPROVAL
initialRows	1

Traveler

Approved
Arrival Date

Approved
Departure Date

Approved Fees

Text data

name	ATRAVELER
type	line
content	text

Date data

format	dd-MMM-yyyy
name	ADEPART

Date data

format	dd-MMM-yyyy
name	ARETURN

List data

multiple	true
name	FUNDED
type	check
separator	newline

List option

sortValue	A
value	Airfare

List option

sortValue	B
value	Hotel/Lodging

List option

sortValue	C
value	Per Diem

List option

sortValue	D
value	Visa

List option

sortValue	E
value	Registration

Staff Department Notifications:

Table data

name	REQUIREMENTS
initialRows	1

Program Requirement

Date Satisfied/Confirmed

Staff Name

Notes

List data

name	RQMT

List option

sortValue	A
value	Program Criteria Satisfied

List option

sortValue	B
value	Constituency Travel Notified

List option

sortValue	C
value	Travel Booking Initiated with Attendees

List option

sortValue	D
value	Travel Booking Completed/Confirmed

List option

sortValue	E
value	Other Disposition

Date data

format	dd-MMM-yyyy
name	SATISFIED

Text data

name	STAFFNAME
type	line
content	text

Text data

name	NOTES
width	300px
content	text

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Version	Old Version 1	New Version Current
Changes made by	Maryam Bakoshi	Aleksey Khapchenko
Saved on	Mar 18, 2020	Mar 04, 2025

Versions Compared

Key

IMPORTANT: This form must be completed by the traveler him/herself.

Trip Proposal Section

Approved Travel Elements:

Staff Department Notifications: