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Time: 23:00 - 24:00 UTC (for the time in various timezones click here)

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Adobe Connect Link:http://icann.adobeconnect.com/apraloshowsing2011/

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Participants: Cheryl Langdon-Orr, Charles Mok, Olivier Crepin-Leblond, Pavan Budhrani,

Guests:

Apologies:

Absentees: Siva Muthusamy, Fouad Bajwa, Siranush Vardanyan, Hong Xue, Syed Nazir Razik

Staff: Seth Greene, Gisella Gruber, Matt Ashtiani

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Summary Minutes: Summary Minutes 25 May 2011

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1.  Roll call – Staff (2 min)

2.  Review of 11 18 May action items|display/APRALO/APRALO+Showcase+WG+18.05.2011+Action+Items\ -- Pavan (5 min)

1. ICANN staff will get back to us about the timing and date for the showcase event, which would be confirmed.
2. Pavan would follow up with staff about the catering for the event and the costing for that.
3. Pavan would outreach to the ALS’es for their information and also ask them for their video or PowerPoint presentation.
4. Sponsorship letter was to be drafted by Pavan and put on the wiki for everyone to comment.
5. Outreach for keynote speakers to be done by Pavan and Charles.
6. Marilyn to get back to APRALO about the Board's schedule for the suggested Monday meeting.

3.  Decision of Showcase day and time -- Pavan (5 min)

Time/Date have been finalized:  Monday, 20 June, 2:30--3:30 pm Singapore time

4.  Report on possible rooms (from ICANN Meetings team) -- Seth (5 min)

5.  Report on possible catering costs (from ICANN Meetings team) -- Gisella (5 min) 

6Venue choices and Catering provided by staff

Pavan to send a second round of emails to ALS for outreach

Pavan to check how much a 2gb USB would cost and get all ALS information on that

Budget to be drafted by Pavan for the showcase event

Send Professor Ang APRALO write up, and he can send it out to IDA (funding GALA dinner)

Pavan to outreach to Rajnesh to see if he could help speak at the event.

Charles to help outreach to Pindar Wong for speaking at the showcase event

Charles and Pavan to work with Peng Hwa to see what would be the best way forward to reach out to potential sponsors

For outreach, Peng Hwa suggested reaching out to Rajnesh about outreach for user organizations in Singapore

3.  Report on possible rooms and catering (from ICANN Meetings team) – Gisella (5 min)

4.  Update on the to-do list and progress -- Pavan and others (10 min)

See APRALO Showcase main workspace|display/APRALO/APRALO+Singapore+Showcase+Working+Group\

See APRALO Showcase WG proposed to-do list|display/APRALO/APRALO+-+Proposed+Showcase+To-Do+List\

See APRALO Showcase proposed event program

7.  Keynote Speaker discussion – Pavan (10 min)

Professor Ang to offer suggestions on keynote speakers in Singapore region.

Charles to discuss other possible choices and how to reach out.

8. Sponsorship |display/APRALO/APRALO+-+Proposed+Showcase+Event+Agenda\

5.  Should a Web site for the Showcase be set up (on atlarge.icann.org)? – Pavan (5 min)

If so, volunteer(s) needed. 

See NARALO Showcase Web site

6.  Discussion of other possible speakers (in addition to Prof. Ang) – Pavan (10 min)

7.  Report on sending of sponsorship letter -- Charles, Pavan (10 min)

With draft now finalized, now need to figure out whom to send to.

9. Outreach 8.  Next steps re outreach to Internet-user organizations in/near Singapore – Pavan (5 min)

Professor Ang to suggest which Internet-user organizations to reach out to.  

Discussion of what local organizations to invite to the Showcase.  Need volunteer.
10.  9.  Any other business – Pavan (5 min)11. Next Meeting -- Pavan (5 mins)
Should meetings be every week or every other week?  Time and day?