| No. | Recommendation | Recipient | Thematic Group Source | Assignees | Status | ||||||||
| 40 | ICANN should offer a process similar to the Community Regional Outreach Pilot Program (CROPP), but applicable to short lead-time budget requests not related to travel. | ICANN Board; ICANN Staff | TG5 |
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Pending the outcome of ICANN's civil society engagement efforts and discussion with ICANN finance |
| Panel | ||
|---|---|---|
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Implementation Details Starting from FY17, members of the Regional At-Large Organizations (RALOs) have access to a discretionary fund of $10,000 USD -- managed by the regional teams of ICANN’s Global Stakeholder Engagement (GSE) Department -- to organize local outreach and engagement activities about ICANN policy issues. Those activities include presentations and brown bag lunches held by professional speakers at a minimum cost. Each RALO can receive up to $2,000USD from the GSE and use it to cover travel, meals, promotions, and other expenses related to the events. For complete transparency and proper oversight, the regional GSE teams review RALOs’ budget requests through a defined process. In addition, the At-Large Community has also benefited from the additional budget from ICANN’s Communications Department to support short lead-time, ad-hoc requests related to communications. This fund has been used to produce RALO brochures, business cards, USBs, and other promotional items for At-Large’s outreach activities. Next Step The ALAC will work with the GSE and Communications Department to clarify and institutionalize the budget request processes for their discretionary funds, facilitating RALO members’ applications for those funds. The ALAC will also collaborate with ICANN regional hub offices and make sure promotional items of the At-Large Community are sufficiently stocked in those offices and can be distributed in regional events in a timely manner. |
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Actions:
- Finance & Budget Sub-Committee to check what would be allowed/not allowed re promotional items; if there's anything that will be refused, we will bring this up with the Board
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- ATLAS IT and Outreach & Engagement Sub-Committee members to review the draft ICANN's Civil Society Engagement proposal (At-Large ICANN Civil Society Engagement in Fiscal Year 2016 Workspace) and to discuss whether this proposal is in line with the recommendation. The groups will report back their review in the ATLAS IT meeting on Sep.
- Heidi Ullrich to find out how GSE North America's team has conducted outreach activities in Toronto without notifying NARALO; communications gap like this needs to be avoided in the future.
- Judith Hellerstein to discuss her thoughts on the ICANN Civil Society Engagement Plan in the Outreach & Engagement SC meeting.
- Outreach & Engagement SC will figure out how At-Large can coordinate with the GSE on local outreach & engagement efforts and guide the creation of appropriate events
- Finance & Budget SC will review the potential short-lead time funding requests of outreach & engagement events
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- During ICANN 54, the ALAC to follow up with Fadi Chehade re the $10,000 contingency fund
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- Heidi Ullrich / Alan Greenberg / ALAC to discuss this recommendation with ICANN Finance (Xavier) in ICANN56
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