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To create a new GNSO Working Group Attendance Log from the Global Template (*), please follow these instructions carefully.
Instructions:
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Before beginning, you may want to open these instructions in a new browser window (or tab) or, alternatively, print or copy these instructions to a notepad application so that you can refer to them as you complete the steps. |
- Please make sure that you are executing these steps from within the Wiki Space in which you want the Attendance page to reside. Note: the resulting page can be moved to an alternate location later, if desired.
- From the Wiki's top menu bar, select <+Add> and then <Page> from the drop-down list.
- In the top rectangular box that has the “New Page” title greyed out, enter a name such as WG Attendance Report where "WG" is the acronym for your group.
- Click on the blue link <Select a page template to start from> immediately underneath the New Page title.
- Click the radio button to select the GNSO WG-Attendance template from the list; click <Next>.
- The template will auto-fill a page containing various headings/macros. DO NOT enter any information at this point, just click <Save>.
- Now you are in <Edit> mode and can begin completing the template information as described below. When finished entering information, Click to <Save> the page.
Highlight color red Wiki Markup {highlight:color=red}{*}{_}Note{_}{*}_: please DO NOT click on <Edit Layout> which is reserved for the Administrator._{highlight}
To Complete the Form:
At the top of the template, enter the Working Group's name and its Effective Start Date.
The next section is used to enter the WG’s Meeting Dates by Year-Month & Week. Use the drop-down menus to select the actual meeting dates for each Year-Month combination. The *Meetings Held *field at the far right will be auto-computed after <Save>ing the page. To add another Year-Month line, click the green <
>. To remove or delete a row, click the red <
>.
The next section is Member Attendance. Group members may be added according to the organizations they represent (e.g., NCSG, RySG). Attendance sub-totals will be computed for each organization. There are also categories for Individuals, Staff, and ICANN Board. If you prefer not to show members by their organizational affiliation, you may enter all names under "All Other" from the drop-down list.
Field | Description |
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No. | This is only a reference number to identify each member sequentially within an organization and has no other inherent significance. |
Name | Free-form field to contain the member's name. |
Notes | Free-form field that can be used to track group roles (e.g., Chair, Vice-Chair), apologies received, or other information. |
Joined | If a member joins the WG after one or more sessions have been held, enter one less than the meeting number at which the person officially joined the group and was expected to attend. For example, if a member joined officially on the 4th meeting date, enter a 3 in this block. The value of Meeting Opportunities will be adjusted to subtract any sessions that were not attended due to having joined late. |
Resigned | If a member leaves the group permanently, enter the last meeting number before the resignation notice was received. For example, an 8 would indicate that the person's resignation was effective after the eighth meeting date. This value will become a fixed denominator for the Meeting Opportunities column. |
Regrets | Enter a number corresponding to each occurrence when a member notifies the group that he/she will not be able to attend a scheduled session. This field is not used in any computations. |
Attended | Enter the total number of meetings that have been attended as of the latest reporting date. Typically, for each week that the data are updated, you simply add 1 to the total if the person attended that meeting. If the person did not attend, leave the total unchanged. |
Meeting Opportunities | Computed automatically; no data to enter |
Percent | Computed automatically; no data to enter |
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This application utilizes two software plugins; as a result, it almost always requires two (2) Edit/Save commands in order to update all of the internal variables properly. For example, when you enter a WG’s data the first time, you will see <?> in the Percent field because the variables from both plugins have not been fully registered. All you have to do is click <Edit>, then <Save> (a second time) and the results will be updated. Similarly, after you enter a new week’s information, you will notice that the Meeting Opportunities and Percent fields will not be accurate. Just click <Edit>, then <Save> once again the data are refreshed. Summary of the two-step solution:
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How to Edit Later: Once the page is created, you may return at any time to edit the content. If you need to amend any information subsequently, you simply click on your WG page link and then click on the top menu bar <Edit>. Don’t forget to <Save> any changes you make. In some instances, a second <Edit><Save> may be required (see Warning above). All prior page versions are automatically archived. |
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