Action items identified during leadership meetings & plenary calls are reported in the tables below:
OPEN ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date |
|---|---|---|---|---|---|
| 021 | Co-Chair Meeting #003b Deliverables Discussion | 24 OCT 2024 | 24 OCT 2024 | ICANN to help develop example SOs to provide real world test cases for certain deliverables. | ICANN Org | 11 NOV 2024 |
| 025 | Plenary Meeting #003 | 28 OCT 2024 | 28 OCT 2024 | Draft Work Plan and Timeline to accomplish the 12 Deliverables from the Terms of Reference within a 14 month timeframe | Co-Chairs / ICANN org | 18 Nov 2024 |
| 033 | Plenary Meeting #004 | 18 NOV 2024 | 18 NOV 2024 | Draft a scope statement for discussion in the next meeting. | ICANN org | 02 DEC 2024 |
COMPLETED ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date | Completed Response | Completion Date |
|---|---|---|---|---|---|---|---|
| 001 | Co-Chair Meeting #001 | 20 SEP 2024 | 20 SEP 2024 | Email each PHR Team member to remind them of required onboarding tasks and request bios. | ICANN Org | 23 SEP 2024 | Email sent to review team. | 23 SEP 2024 |
| 002 | Co-Chair Meeting #001 | 20 SEP 2024 | 20 SEP 2024 | Develop a staff paper that outlines the development of the CIP and Holistic Review recommendations and discusses how the two could function together. | ICANN Org | 10 OCT 2024 | Email with document attached sent to the team. Combined with Action Item #15. | 25 OCT 2024 |
| 003 | Co-Chair Meeting #001 | 20 SEP 2024 | 20 SEP 2024 | Prepare a timezone friendly schedule for co-chair and plenary calls. | ICANN Org | 30 SEP 2024 | Calendar invitations sent to the team. | 14 OCT 2024 |
| 004 | Co-Chair Meeting #001 | 20 SEP 2024 | 20 SEP 2024 | Invite ATRT3 Shepherds to attend the second plenary call to discuss the purpose of the Holistic Review and its relationship to the CIP. | ICANN Org | 10 OCT 2024 | Calendar invitation sent. | 08 OCT 2024 |
| 005 | Plenary Meeting #001 | 30 SEP 2024 | 30 SEP 2024 | Create a visual of the CIP and PHR timelines to view overlapping activities. | ICANN Org | 11 OCT 2024 | Visual created and to be shared at next plenary call. | 30 SEP 2024 |
| 006 | Plenary Meeting #001 | 30 SEP 2024 | 30 SEP 2024 | Send Doodle Poll to find preferred day of the week for recurring plenary calls (bi-weekly), and schedule accordingly. | ICANN Org | 04 OCT 2024 | Doodle poll created and link ready to send in meeting summary email. | 30 SEP 2024 |
| 007 | Plenary Meeting #001 | 30 SEP 2024 | 30 SEP 2024 | See Item #004 - Invite Cheryl Langdon-Orr and Pat Kane (ATRT3 Co-Chairs) to the next plenary call as guests for a Q&A session. | ICANN Org | 11 OCT 2024 | Calendar invitation sent. | 08 OCT 2024 |
| 008 | Plenary Meeting #001 | 30 SEP 2024 | 30 SEP 2024 | Schedule time to review the Terms of Reference as part of the next plenary call agenda | ICANN Org | 11 OCT 2024 | Agenda for next plenary call drafted and will be sent with the calendar invitation | 30 SEP 2024 |
| 009 | Plenary Meeting #001 | 30 SEP 2024 | 30 SEP 2024 | Share ICANN81 session information for CIP/PHR. | ICANN Org | 11 OCT 2024 | ICANN81 information shared in Meeting Chat and will be sent with the meeting summary email. | 30 SEP 2024 |
| 010 | Co-Chair Meeting #002 | 08 OCT 2024 | 08 OCT 2024 | Offer the Pilot Holistic Review Team the opportunity to attend a rotating schedule for plenary calls. | ICANN Org | 10 OCT 2024 | Email sent to review team. | 08 OCT 2024 |
| 011 | Co-Chair Meeting #002 | 08 OCT 2024 | 08 OCT 2024 | Send an acknowledgement of receipt email sent from an Observer to the RSA-Coordinators inbox. | ICANN Org | 10 OCT 2024 | Email sent to confirm the email was received and forwarded to the Co-Chairs. | 09 OCT 2024 |
| 012 | Co-Chair Meeting #002 | 08 OCT 2024 | 08 OCT 2024 | Send a personalized invitation to ATRT3 Co-Chairs Cheryl Langdon-Orr and Patrick Kane to attend the next plenary call. | ICANN Org | 10 OCT 2024 | Email sent to Cheryl Langdon-Orr and Patrick Kane. | 09 OCT 2024 |
| 013 | Plenary Meeting #002 | 14 OCT 2024 | 14 OCT 2024 | Send out placeholder calendar invitations for the next 6 months. | ICANN Org | 18 OCT 2024 | Calendar invitations sent to the list. | 14 OCT 2024 |
| 014 | Plenary Meeting #002 | 14 OCT 2024 | 14 OCT 2024 | Provide a link to the Terms of Reference and the team reviews prior to the next call. | ICANN Org | 18 OCT 2024 | Link sent in Chat during the meeting and in a follow-up email. | 16 OCT 2024 |
| 015 | Plenary Meeting #002 | 14 OCT 2024 | 14 OCT 2024 | Summarize the dialog with the ATRT3 Co-Chairs and share with the PHR Team, remaining cognizant of non-native English speaking members as part of the meeting minutes. | ICANN Org | 18 OCT 2024 | Email with document attached sent to the team. Combined with Action Item #2. | 25 OCT 2024 |
| 016 | Plenary Meeting #002 | 14 OCT 2024 | 14 OCT 2024 | Develop a work plan outlining how the team will conduct work both within calls and independently in-between calls. | ICANN Org | 25 OCT 2024 | Work plan drafted and shared at a high-level and will continuously share over the list and on future calls. | 14 OCT 2024 |
| 017 | Plenary Meeting #002 | 14 OCT 2024 | 14 OCT 2024 | ICANN org to share a high-level engagement plan outlining opportunities for the review team to communicate their work. | ICANN Org | 25 OCT 2024 | Engagement plan shared during the meeting and will continuously share over the list and on future calls. | 14 OCT 2024 |
| 018 | Plenary Meeting #002 | 14 OCT 2024 | 14 OCT 2024 | Investigate the possibility of securing a room at ICANN81 for any members of the review team already traveling to Istanbul. | ICANN Org | 18 OCT 2024 | Investigation completed. | 14 OCT 2024 |
| 019 | Co-Chair Meeting #003 | 08 OCT 2024 | 22 OCT 2024 | Provide Co-Chairs with Example Work Plan | ICANN Org | 22 OCT 2024 | Email sent to CoChairs with the Example Work Plan document attached. | 22 OCT 2024 |
| 020 | Co-Chair Meeting #003 | 08 OCT 2024 | 22 OCT 2024 | Schedule follow-up call to discuss Example Work Plan in more detail | ICANN Org | 23 OCT 2024 | Calendar invitations sent to CoChairs for a follow-up discussion. | 23 OCT 2024 |
| 023 | Co-Chair Meeting #003b Deliverables Discussion | 24 OCT 2024 | 24 OCT 2024 | Present upcoming schedule and proposed changes for Plenary calls to the PHR Team. | Co-Chairs / ICANN org | 28 OCT 2024 | Co-Chairs presented calendar and proposition for calls for the rest of the year. | 28 OCT 2024 |
| 024 | Plenary Meeting #003 | 28 OCT 2024 | 28 OCT 2024 | ICANN org to post PPT (click here) from today's session. | ICANN Org | 28 OCT 2024 | File uploaded and posted on Wiki meeting space | 28 OCT 2024 |
| 026 | Plenary Meeting #003 | 28 OCT 2024 | 28 OCT 2024 | Compile resources with a specific focus on Deliverable #4 and Deliverable #2 (Group #1) and send to the PHR Team members in advance of the next Plenary Call | ICANN org | 11 Nov 2024 | Email to the Pilot Holistic Review Team with the CIP Framework with highlighted sections of pertinence for Deliverables #4 and #2. | 10 NOV 2024 |
| 027 | Plenary Meeting #003 | 28 OCT 2024 | 28 OCT 2024 | Review provided materials and come prepared to discuss potential approaches deliverables #4 and #2 | Pilot Holistic Review Team | 18 Nov 2024 | Pilot Holistic Review Team met on 18 NOV 2024 with a heavy dialog on the CIP workings and framework and the overlap with the PHR. | 18 NOV 2024 |
| 028 | Plenary Meeting #003 | 28 OCT 2024 | 28 OCT 2024 | Update PHR calendar invitations for the remainder of the year | ICANN org | 28 Oct 2024 | Rescheduling of calendar invitations sent across the list. | 28 Oct 2024 |
| 029 | Co-Chair Meeting #004 | 04 NOV 2024 | 04 NOV 2024 | Schedule a follow-up call for 06 NOV | ICANN org | 04 NOV 2024 | Calendar invitations sent for 06 NOV to Co-Chairs | 04 NOV 2024 |
| 030 | Co-Chair Meeting #004 | 04 NOV 2024 | 04 NOV 2024 | Determine areas of the CIP Framework for the PHR Team to focus on to inform the discussion on Deliverables #4 and #2 | Co-Chairs / ICANN org | 11 NOV 2024 | Email to the Pilot Holistic Review Team with the CIP Framework with highlighted sections of pertinence for Deliverables #4 and #2. | 10 NOV 2024 |
| 031 | Co-Chair Meeting #004b | 06 NOV 2024 | 06 NOV 2024 | Prepare slides to support the team’s discussion on deliverables #4 and #2. | ICANN org | 18 NOV 2024 | PPT deck for the next PHR Plenary call created. | 12 NOV 2024 |
| 032 | Co-Chair Meeting #004b | 06 NOV 2024 | 06 NOV 2024 | Circulate the CIP Framework to the PHR team for review. | ICANN org | 13 NOV 2024 | Email to the Pilot Holistic Review Team with the CIP Framework with highlighted sections of pertinence for Deliverables #4 and #2. | 10 NOV 2024 |
| 034 | Plenary Meeting #004 | 18 NOV 2024 | 18 NOV 2024 | Ensure PPT decks from past meetings are posted on the Wiki. | ICANN org | 19 NOV 2024 | All Plenary Meeting spaces have PPTs included. | 18 NOV 2024 |
| 035 | Co-Chair Meeting #005 | 19 NOV 2024 | 19 NOV 2024 | Develop a paper to outline the issues noted in the ATRT3 Final Report. | ICANN org | 27 NOV 2024 | Draft of Examination of ATRT3 Recommendation 3.5 sent to Co-Chairs for review. | 02 DEC 2024 |
| 036 | Co-Chair Meeting #005 | 19 NOV 2024 | 19 NOV 2024 | Post proposed PPT slides before each plenary meeting. | ICANN org | Ongoing | PPT will be posted on Wiki spaces as soon as possible. | Ongoing |
| 037 | Co-Chair Meeting #006 | 03 DEC 2024 | 03 DEC 2024 | Revise staff paper examining ATRT3 Recommendation 3.5. | ICANN org | 03 DEC 2024 | Revised staff paper sent to Co-Chairs for review. | 03 DEC 2024 |
| 038 | Co-Chair Meeting #006 | 03 DEC 2024 | 03 DEC 2024 | Review updated staff paper and share with Pilot Holistic Review Plenary. | Co-Chairs | 05 DEC 2024 | Email sent to Plenary group from Co-Chairs with a summary and the staff paper attached. | 04 DEC 2024 |
| 039 | Plenary Meeting #05 | 9 DEC 2024 | 9 DEC 2024 | Create a document to enable team members to express their position on the core elements of the Holistic Review and pose additional questions as needed. | ICANN org | 13 DEC 2024 | Document designed toto determine the team’s alignment on the foundational elements of the Holistic Review – purpose, scope, and input shared with Co-Chairs. | 12 DEC 2024 |
| 040 | Co-Chair Meeting #007 | 17 DEC 2024 | 17 DEC 2024 | Revise the questions for the PHR Team and send to the Co-Chairs for final review. | ICANN org | 18 DEC 2024 | Co-Chairs received updated questionnaire for review. | 18 DEC 2024 |
| 041 | Co-Chair Meeting #007 | 17 DEC 2024 | 17 DEC 2024 | Develop a survey to better support the collection and analysis of PHR Team responses. | ICANN org | 20 DEC 2024 | Finalized questions converted to a survey. | 20 DEC 2024 |
| 042 | Co-Chair Meeting #007 | 17 DEC 2024 | 17 DEC 2024 | Send the survey to the PHR Team members. | ICANN org | 20 DEC 2024 | Invitations to the survey sent to the PHR Team members. | 20 DEC 2024 |
| 043 | Co-Chair Meeting #008 | 16 JAN 2024 | 16 JAN 2025 | ICANN org to coordinate communication between the Co-Chairs and GDS SVP. | ICANN org | 16 JAN 2025 | 16 JAN 2025 | |
| 044 | Co-Chair Meeting #008 | 16 JAN 2024 | 16 JAN 2025 | Invite Cheryl Langdon-Orr and Pat Kane to next plenary call to clarify on the PHR objective regarding the review of SO/AC/NC as a whole. | ICANN org | 17 JAN 2025 | Email communication sent to ATRT3 Co-Chairs. | 17 JAN 2025 |
| 045 | Plenary Meeting #006 | 22 JAN 2025 | 22 JAN 2025 | Organize a working session with the OEC and relevant PHR members to discuss the PHR’s current status, and the Board’s expectation for PHR work. | ICANN org | 03 FEB 2025 | Informational session with the OEC scheduled. | 03 FEB 2025 |
| 046 | Plenary Meeting #006 | 22 JAN 2025 | 22 JAN 2025 | PHR members report back to the team on discussion with the Organizational Effectiveness Committee. | León Sánchez | 03 FEB 2025 | CoChairs gave update on discussions with OEC members during Plenary Call. | 18 FEB 2025 |
| 047 | Co-Chair Meeting #009 | 28 JAN 2024 | 28 JAN 2025 | Cancel next PHR plenary call and send a request to the PHR Team to discuss “good practices” over the email list. | Co-Chairs | 29 JAN 2025 | Meeting cancelled and discussion started over list. | 29 JAN 2025 |
| 048 | Co-Chair Meeting #010 | 11 FEB 2025 | 11 FEB 2025 | ICANN org to draft agenda and slide deck for 19 February PHR Plenary Call. | ICANN org | 14 FEB 2025 | Presentation drafted and shared during 19 February sessions. | 14 FEB 2025 |
| 049 | Co-Chair Meeting #010 | 11 FEB 2025 | 11 FEB 2025 | ICANN org to draft a summary of the PHR Co-Chairs discussion with the OEC that includes proposed next steps and a requested meeting with SO/AC Leadership and the OEC. | ICANN org | 12 FEB 2025 | Summary completed and collaborating with Policy to request SO/AC Leadership meeting with the OEC. | 14 FEB 2025 |