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Approval of BGC Recommendation regarding Board Committee Minutes

Whereas, ICANN is committed to operating in an open and transparent manner.

Whereas, the Board Governance Committee (BGC) has developed a recommended process for drafting and posting committee meeting minutes.

The BGC recommended that within ten business days staff prepare detailed notes of each meeting that are to be used for internal purposes and only for Board access. Within two business days after each committee meeting, staff shall deliver to the committee (and make available to the full Board) a preliminary report, which shall include the general topics discussed during the meeting, the actions taken and the actions to be taken for future meetings. That preliminary report, once approved by the committee, shall become the minutes of the meeting, and shall be posted promptly on the committee's page on the ICANN website.

Whereas, the BGC has recommended that the Board encourage all committees to follow such a process.

Whereas, the Board agrees with the BGC's recommendation.

Resolved (2008.11.07.01), ICANN Board committees shall draft and publish minutes in accordance with the procedure recommended above.

Implementation Actions

• Create process for drafting and publishing minutes
  • Responsible entity: ICANN Board Committees and Staff
  • Due date: None provided
  • Completion date: December 2008
• Board Committees publishing minutes
  • Responsible entity: ICANN Board Committees and Staff
  • Due date: None provided
  • Completion date: Ongoing

Other Related Resolutions

• (replace this text with links to related resolutions)

Additional Information

• See Board Committee minutes posted at <http://www.icann.org/en/minutes/>

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